Business Operations Coordinator
University of South Carolina

Job Info

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Logo:

Posting Number:

STA00351PO24

Job Family:

Business Operations

Job Function:

Business Operations

USC Market Title:

Business Coordinator

Link to USC Market Title:

https://uscjobs.sc.edu/titles/138275

Job Level:

A4 - Administrative/Operational Support

Business Title (Internal Title):

Business Operations Coordinator

Campus:

Columbia

Work County:

Richland

College/Division:

College of Hospitality, Retail and Sport Management

Department:

HRSM Sport and Entertainment Management

State Pay Band:

5

Approved Starting Salary:

$45,133

Advertised Salary Range:

$45,133 - $60,000

Part/Full Time:

Full Time

Hours per Week:

37.5

Work Schedule:

Standard working schedule: 8:30am - 5:00pm

Must be willing to work a flexible schedule to meet the needs of the department.

Basis :

12 months

Job Search Category:

Administrative

About University of South Carolina:

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Inclusive Excellence Statement:

At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Advertised Job Summary:

The HRSM-Department of Sport and Entertainment Management (SPTE) seeks applications for the position of Business Operations Coordinator. The purpose of the position is to support the Department of SPTE with general administrative duties pertaining to business operations. Responsibilities consists of providing administrative/operational support to the SPTE Business Operations Specialist and the Director of Special Events, to include but not limited to the following: Generate and process travel requests and travel reimbursement. Maintain travel records and monitor travel expenses to ensure budgeted amount is not exceeded, assists with travel arrangements, reconcile travel expenses. Welcome SPTE guests and maintain professional interactions, manage appointments, answer main phone line, deliver messages, oversee mail operations, open and close office each day. Perform activities related to procurement and supply services. Maintains/orders office supplies (Staples, business cards, etc). Provide back up support to HRSM HR Team as needed (SPTE hires and processes), to include but not limited to : initiating HR action relative to TFAC hires, TEMP hires, FOVs, SAPs, Internal Duals, Sabbaticals, Modified Duties, Affiliate Appointments, TFAC Summer Hires, Worker's Compensation, SACSCOC, and I-9/E-Verify. Maintain departmental HR spreadsheet, record Eform actions that have been initiated and approved, which can easily be retrieved; to expedite resolution of compensation inquiries that may arise. Monitor finance intranet to ensure compensation associated with each Eform is rendered in a timely manner. Provide operational support for department events, including but not limited to: Department meetings, SEVT, CSRI Conference on College Sports, Regan Lecture, Columbia Sport and Entertainment and Business, Making Money.

Minimum Qualifications:

Associate Degree, 4 or more years work experience in an office setting, or an equivalent combination of education, training or experience.

Preferred Qualifications:

Administrative/Operational Support work experience, utilizing Microsoft Office applications, assisting customers/clients/students in person and via email.

Knowledge/Skills/Abilities:

Knowledge of policies, procedures, rules and regulations related to specific administrative functions. Knowledge of governmental and personnel procedures, practices and policies. Knowledge of modern office practices, procedures and equipment. Ability to coordinate diverse administrative functions. Ability to establish and maintain effective working relationships. Ability to plan, organize and communicate effectively. Excellent written and oral communications skills and the ability to work without supervision.

Job Duty:

Provide administrative/operational support to the SPTE Business Operations Specialist and the Director of Special Events, to include but not limited to the following: Generate and process travel requests and travel reimbursement. Maintain travel records and monitor travel expenses to ensure budgeted amount is not exceeded, assists with travel arrangements, reconcile travel expenses.

Essential Function:

Yes

Percentage of Time:

45

Job Duty:

Welcome SPTE guests and maintain professional interactions, manage appointments, answer main phone line, deliver messages, oversee mail operations, open and close office each day. Perform activities related to procurement and supply services. Maintains/orders office supplies (Staples, business cards, etc).

Essential Function:

Yes

Percentage of Time:

30

Job Duty:

Provide back up support to HRSM HR Team as needed (SPTE hires and processes), to include but not limited to : initiating HR action relative to TFAC hires, TEMP hires, FOVs, SAPs, Internal Duals, Sabbaticals, Modified Duties, Affiliate Appointments, TFAC Summer Hires, Worker's Compensation, SACSCOC, and I-9/E-Verify. Maintain departmental HR spreadsheet, record Eform actions that have been initiated and approved, which can easily be retrieved; to expedite resolution of compensation inquiries that may arise. Monitor finance intranet to ensure compensation associated with each Eform is rendered in a timely manner.

Essential Function:

Yes

Percentage of Time:

15

Job Duty:

Provide operational support for department events, including but not limited to: Department meetings, SEVT, CSRI Conference on College Sports, Regan Lecture, Columbia Sport and Entertainment and Business, Making Money.

Essential Function:

Yes

Percentage of Time:

5

Job Duty:

Performs other duties as required or assigned.

Essential Function:

Yes

Percentage of Time:

5

Safety Sensitive or Security Sensitive:

No

Hazardous weather category:

Non-Essential

Number of Vacancies:

1

Desired Start Date:

05/16/2024

Job Open Date:

04/30/2024

Job Close Date:

06/14/2024

Open Until Filled:

No

Special Instructions to Applicant:

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.We are only accepting applications submitted by June 14, 2024.The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

Click here to learn more about why you should work at USC.Quicklink for Posting:

https://uscjobs.sc.edu/postings/167525

EEO Statement:

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

This job has expired.