Temporary Senior Administrative Assistant
Beacon Hill Staffing Group

Job Info

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Our client, a nonprofit organization in Watertown, is seeking a Temporary Senior Administrative Assistant to start ASAP. This role is Monday through Friday, 8:30-5:30 or 9-6 (It is a 40-45 hour work week so this candidate will need the ability to be flexible) and can pay $25-30/hour based on experience. There is a possibility of this role going permanent and that cause pay between 55k-70k depending on experience.

Administrative Support

• Provide support to executive leadership, including travel, timekeeping, expense reporting, oversight and full management of the leader's calendar including complex calendar management, research support, other administrative support, and administrative and logistical support for the leaders' project teams.
• Be a thought partner to the executive leader/partner to support in anticipating next steps as well as short-term and long-term strategic priorities.
• Support leadership in project planning and research related to systems change within the US education landscape.
• Support our leadership team to operationalize their work toward strategic priorities including prep for critical leadership meetings and ensuring priorities, process, and support is managed toward optimal engagement.
• Thought partnership with the highest level leaders is in preparing and engaging the right stakeholders in these conversations is an important aspect of this role.
• Provide focused support to directors and managers; this support is more limited in scope and includes complex scheduling, expense reports, travel booking.
• As a part of the Administrative Team you will work collaboratively to manage office operations, which would include a variety of potential responsibilities, such as meeting support, internal event planning, etc. As a team of admins, roles and responsibilities can shift in this collaborative environment based on needs and expertise.
• As vacations or absences take place, you will be requested to support coverage for admin tasks.
• Other duties as assigned.

Qualifications:

• Those with 3+ years professional experience (administrative experience preferred) interested in transitioning to a career in a fulfilling dynamic role supporting educational equity are encouraged to apply. (we have the budget and ability to hire more experienced admin onto our team that would look more like 4-5+ years of specifically admin relevant experience)
• Experience with scheduling, logistic, and project management support required.
• Experience managing multiple projects and priorities at once, clearly communicating process and trade-offs to ensure tasks are completed and prioritized in alignment with a shared understanding of importance and urgency.
• Expertise in the Microsoft Office Suite: especially Outlook, PowerPoint and Word. Knowledge of Salesforce & G Suite preferred but not required. PowerPoint design and other graphic design experience is a plus.
• Must have strong organizational skills, be detail-oriented, flexible, tenacious in finding solutions or asking for help when needed.
• Excellent written and verbal communication skills.
• Strong interpersonal skills: self-directed and intellectually curious - willing to do research and ask questions to find solutions; positive attitude, and ability to work well in a team environment.
• Highly self-motivated and willing to proactively take on additional responsibilities as needed.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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