Special Collections Assistant V
Princeton University

Princeton, New Jersey

Posted in Education and Training

This job has expired.

Job Info

Special Collections Assistant V


Job ID: 2021-13819
Type: Full-Time
# of Openings: 1
Category: Library

Princeton University


The Lewis Science Library is searching for a full-time Collections Assistant to join a dedicated team that supports teaching and learning needs for the faculty, students, and staff for Princeton’s science and mathematics departments. The ideal candidate will be energetic, detail-oriented, collaborative, service oriented and highly motivated.
Guided by the Princeton University Library’s mission, vision and North Star statements at https://library.princeton.edu/about , the Lewis Science Library staff directly engage with the academic work of the university. Key projects include digitization of content, simplifying the ways in which new students and faculty connect with library resources, and providing welcoming and effective physical library spaces. The library has many beautiful spaces, including a section renovated in 2020 that features a new Makerspace and Visualization Lab. The Lewis Science Library is co-located with the Engineering Library and the two libraries collaborate closely on collections as well as campus engagement.


Reporting to the Coordinator for Public Services, this position provides key services in support of the Lewis Science Library in terms of instructional support, collection management, public services, and outreach. Responsibilities include:

  • Manages the print and physical collections of the Lewis Science Library.
  • Provides project support to the four science librarians.
  • Assists Princeton Plasma Physics Lab (PPPL) compliance with DOE grant requirements by processing alert lists. Supplies PPPL staff with information about articles published by their authors that need to be deposited with OSTI. Manages citations weekly.
  • Processes incoming print monographs including patron purchase requests. Collaborates with other library divisions to manage new electronic and paper titles. Troubleshoots problems with electronic journals. Follows up on orders using ALMA and connects with publishers and online sources.
  • Participates in submissions to the Open Access Repository (OAR) by searching for faculty research articles, editing meta-data and handling deposit processes.
  • Provides patron assistance, reference and location of print materials. Manages incoming mail for the library.
  • Providing quality public service in support of the Lewis Library circulation desk, backing up the circulation supervisor, providing basic reference service, and user assistance.
  • Participates in print reduction and digitization projects.


  • High School degree
  • Three to five years of library or equivalent experience that demonstrates the ability to learn new technology, assist in project support, and perform analytical work with bibliographic information or datasets.
  • Excellent project management skills, organizational skills and attention to detail
  • Experience with the use of spreadsheets, online resources, and classroom hardware connections.
  • Ability to communicate effectively in English with a variety of library staff in written and oral form
  • Ability to function within a small team working collaboratively
  • Experience with and interest in working with physical library collections
  • Intermediate computer skills including proficiency in scanning operations, and basic knowledge of computer hardware, printers, and imaging equipment
  • Bachelor’s degree
  • Research services and library public services orientation
  • Working knowledge of ALMA or other library ILS system
  • Working knowledge of spreadsheet software, e.g. Excel and/or Google Sheets
  • Working knowledge of image editing software and scanning workflows
  • Experience with designing, planning and staffing events
Physical Requirements
  • Ability to shift books and lift boxes up to 20 pounds
  • Work in a variety of environmental conditions
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW


This job has expired.

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