Sourcing and Contract Coordinator - Hybrid
University of Illinois

Job Info

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Sourcing and Contract Coordinator - Hybrid

System Purchasing and Support Services

Job Summary
The Sourcing and Contract Coordinator leads and participates in projects/initiatives representing University of Illinois System offices. This position negotiates contracts, prepares solicitations, develops and delivers training and presentations regarding procurement and contracting topics, and performs other administrative duties as assigned.

Duties & Responsibilities

• Performs contract negotiations and coordination for goods and services.
• Provides purchasing guidance and consultation to peers and System offices regarding procurement and contractual issues.
• Interprets and administers State and University procurement regulations and rules.
• Handles procurement projects and leads the evaluation of responses of solicitations (primarily IFBs, some RFPs).
• Serves as a liaison with University Counsel, Risk Management, contractors, department/units, and executive management for contract negotiations, agreements, and procurement activities.
• Analyzes current purchasing trends for University System offices to identify needs for annual contracts and/or pricing agreements.
• Determines availability of group purchasing contracts/awards for use by System offices. Participates in cooperative bidding process as requested.
• Directs efforts, project plans, and staffing resources in special projects related to System Purchasing's goals and initiatives.
• May develop and deliver training and presentations on procurement and contracting topics to internal and external audiences.
• Assists the Director of System Purchasing & Support Services with the Contract Administration of new or assigned Strategic Procurements.
• Assures that necessary rules and regulations are employed in the contract process, and necessary legal requirements are incorporated into all agreements.
• Communicates award information to University System offices.
• Serves as a University contact for vendors regarding procurement policies and procedures and obtains information regarding products, prices and service proposals.
• Negotiates requests for change orders or amendments and prepares documents to implement contract revisions.
• Assists in the administrative functions of the office which include ship-to-address additions and setting customers up in the shipping portal.
• Serves on University committees as needed and on behalf of the Director of System Purchasing and Support Services.
• Performs other duties and responsibilities appropriate for a Sourcing and Contract Coordinator.
• Assists in the administrative functions of the office which include ship-to-address additions and setting customers up in the shipping portal.
• Serves on University committees as needed and on behalf of the Director of System Purchasing and Support Services.
• Performs other duties and responsibilities appropriate for a Sourcing and Contract Coordinator.

Minimum Qualifications

Bachelor's degree in business administration, management, or a field related to the position. Two (2) years of professional business, financial, and/or managerial work experience. (NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)

Preferred Qualifications

Completion of professional certification including Certified Professional Purchasing Buyer (CPPB), or Certified Public Purchasing Officer (CPPO), or similar designation
Two (2) years of professional-level accounting, managerial and/or business experience, including one year at an administrative
level.
Demonstrated organizational and analytical skills with attention to detail.
Ability to establish objectives, implement procedures, and develop methods to

Knowledge, Skills and Abilities

• Ability to establish objectives, implement procedures, and develop methods to measure effectiveness of results obtained.
• Proficiency with business, procurement or contract management applications.
• Knowledge about general office operations and procedures to effectively contribute toward the success of operations and services administered by the department and ensure the accuracy of information provided to offices/persons seeking assistance from this office.
• Knowledge about guidelines set forth in the following publications/resources: The General Rules Concerning University Organization and Procedure; Campus Administrative Manual; University of Illinois Statutes; Policy and Rules for Civil Service Staff; Civil Service Statute and Rules; and Handbook for Good Ethical Practice for Faculty and Staff at the University of Illinois.
• Excellent keyboarding, grammar, and proofreading skills, with strong emphasis on accuracy and applicable formats and criteria, to prepare and process correspondence, reports, and other documents that appropriately reflect University and department standards.
• Advanced computer skills using Microsoft Office suite (e.g., Word, Excel, PowerPoint) as well as proficiency with an Internet browser .
• Excellent verbal and written communications skills to effectively interact with University and departmental officials/staff.
• Strong interpersonal skills that reflect courtesy, diplomacy, and a collaborative approach to develop and maintain effective work relationships.
• Ability to work independently and to exercise good judgment and discretion in the performance of all work assignments.
• Ability to multi-task and prioritize work accordingly to meet deadlines while staying on task with daily assignments.
• Strong organizational skills to maintain electronic and paper filing systems containing confidential information and records related to departmental operations.
• Knowledge and respect of policies and procedures outlined for the University of Illinois, System Administration, and department.
• Experience in procurement, contract negotiations, or similar work experience.
• Experience with Enterprise Resource Planning (ERP) system and e-procurement system.
• Knowledge of contract development, negotiation principles and practices, legal aspects of contracts, and State laws and University procedures related to contracting and procurement, or similar complex rules and regulations.
• Organizational and analytical skills and with attention to detail.

Appointment Information

This is a 100% full-time Civil Service 5010 - Business/Administrative Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after 5/6/2024. The minimum salary for this position is $55,000 and the salary is commensurate with experience and qualifications. Sponsorship for Work authorization is not available for this position

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (CST) on April 10th, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Zuri White at Zuri@Uillinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .

Requisition ID: 1023750
Job Category: Administrative
Apply at: https://jobs.illinois.edu

This job has expired.