ARD Leadership Engagement 1
About the Department
Alumni Relations & Development (ARD) engages alumni (~190k), current students, parents and friends of the University through intellectual, professional and social activities on campus, around the world and online. ARD raises $550 Million annually to support faculty and researchers, practitioners and patients, and students and programs across the University. Our work supports priorities in every division, school, department, and institute. The Leadership Engagement team supports the alumni relations and development work of senior University leadership, including the President, Vice President for ARD, and Chair of the Board of Trustees. This position has a hybrid work schedule which includes weekly in office presence located in Hyde Park at 5235 South Harper Court.
The job writes a variety of communications for the University. Works with moderate guidance to research, compose, and edit high-level communications, publications and/or reports with complex and specialized subject matter.
- Writes customized acknowledgment and stewardship correspondence signed by chair of the Board of Trustees, President of the University, and Vice President for Alumni Relations and Development, as well for other senior leadership as assigned.
- Collaborates with team, University relationship managers, ARD Communications' senior editor, and other staff to draft individualized thank-you letters to donors.
- Drafts congratulatory greetings, condolence letters, and other special fundraising communications, including donor-focused high-level gift and administrative announcements, from the President and Vice President of Alumni Relations and Development.
- Works with appropriate offices to track the drafting, approval, and mailing of approximately 1,300 letters annually (25 per week on average).
- Develops and maintains cordial relationships with University leadership and colleagues.
- Maintains and updates the presidential style manual and advises on presidential style to others wishing to draft letters for the president's signature.
- Partners in the preparation and mailing of specialized reports related to trustee giving.
- Collaborates in editing or writing proposals, presidential briefings, and other fundraising communications for prospective donors of principal gifts ($5 million and up). Fulfills other writing, copy-editing, proofreading and editorial duties as needed.
- Attend quarterly ARD staff meetings, and, time permitting, other internal ARD enrichment offerings.
- Uses all available tools, including internet resources and the University's Donor Relationship Management System (Griffin), to research programs, faculty, and students who benefit from specific gifts.
- Produces and distributes weekly Griffin-generated reports of gifts requiring acknowledgment by University leadership.Keeps organized files on acknowledgments and other writing projects, including weekly tracking reports. Uploads completed special correspondence and proposals to Griffin.
- Oversees the work of staff or temps charged with formatting, tracking, mailing, or filing correspondence.Manages multiple projects simultaneously and keeps a comprehensive plan of all work in progress.
- Seek opportunities for professional development that will enhance job performance including attending webinars, seminars, building networks within the University and with colleagues at peer institutions.
- Uses knowledge of writing with moderate levels of guidance to write in-depth pieces relating to specialized field (e.g. scientific writing).
- Participates in the design and planning of communications strategies.
- Performs other related work as needed.
Minimum requirements include a college or university degree in related field.---
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.---
- Bachelor's degree.
- Advanced degree.
Technical Skills or Knowledge:
- Minimum two years nonprofit management, development, alumni relations, marketing, research, communications, public relations or similar work experience.
- Minimum two years of relevant professional work experience in writing and editing.
- Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including the University's donor relationship management system and the Microsoft Office Suite.
- Outstanding interpersonal and communications skills characterized by the ability to listen, speak, and write effectively.
- Manage confidential information with discretion and tact.
- Act with integrity, professionalism, and confidentiality.
- Work collegially and collaboratively in a team setting.
- Self-motivation and the ability to take initiative.
- Prioritize multiple projects and independently follow through with detail.
- This position has a hybrid work schedule which includes weekly in office presence.
- Standard office environment.
- Travel to campus and/or non-campus locations for University business.
- Work evenings and weekends as needed.
- This position is located in Hyde Park at 5235 South Harper Court.
- Resume/CV (required)
- Cover Letter, addressed to Hiring Committee (preferred)
When applying, the document(s) MUST
be uploaded via the My Experience
page, in the section titled Application Documents
of the application.Job Family
Individual ContributorFLSA Status
MonthlyScheduled Weekly Hours
YesRequires Compliance with University Covid-19 Vaccination Requirement
YesDrug Test Required
NoHealth Screen Required
NoMotor Vehicle Record Inquiry Required
Employees must comply with the University's COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward.
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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