Regional Proposal Coordinator (MMA Midwest)
MMC

Job Info

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Established as one of the premier insurance agencies in the USA, Marsh & McLennan Agency (MMA) is meeting the needs of mid-sized businesses across the country. MMA's services are targeted to customers who seek professional advice and have complex needs, limited resources and desire to work with professionals that have experience, resources and expertise relevant to their industry.

MMA provides global risk management, risk consulting, insurance brokerage, alternative risk financing, and program management services for businesses, public entities, associations, professional services organizations, and private clients (high net worth). We offer specialized solutions and services covering a wide spectrum of business needs and exposures. Our goal is to help our clients achieve their business objectives.

Under the direction of VP, Marketing and Communications and working closely with the Midwest marketing team, the Regional Proposal Coordinator drafts the company's responses to request for proposals (RFPs). Responsibilities include working closely with the sales team, establishing and following a project timeline, preparing rough drafts using proposal management system, and customizing drafts to speak to the prospects' and clients' industries and organizational needs.

The Regional Proposal Coordinator is also responsible for formatting and finalizing best-in-class proposals, holding post-submission debriefings, and reporting results in a project management system. Successful candidates will work in collaboration with sales, subject matter experts, and other members of the marketing team.

RFP PRODUCTION

• Create proposal delivery timeline and clear expectations for sales and proposal team's response
• Populate proposal from boilerplate content maintained in proposal database
• Research prospect and customize boilerplate content to address prospect's industry, challenges, and culture
• Write executive summaries, and new material as needed
• Edit proposal content provided by sales
• Layout proposal using style, template, and graphics in alignment with the company's branding
• Access internal resources such as graphic design, desktop publishing, printer, and mailroom as needed to deliver best-in-class, on-time response
  

BRANDING

• Proactively participate in developing new regional content for use in proposals
• Attend sales meetings to learn about new initiatives and identify differentiators
• Create and update regional written content for RFP responses
• Provide presentation and collateral support for finalist meetings
• Format, edit and prepare materials (presentation, packets, collateral) as needed
  

PROJECT MANAGEMENT

• Schedule and lead kick off meetings, focusing on learning about the prospect/client, establishing win themes, and providing clear direction for next steps for successful project completion
• Proactively direct finalization and delivery, communicating as needed with management, technical personnel and various teams
• Leverage the resources of the proposal database software and other technology tools
• Use the system for highly efficient responses to RFPs
• Update data in the systems as required for accurate reporting
• Serve as a peer editor and copywriter in the Marketing Communications Department
  

REQUIRED:

• BS/BA in marketing, public relations, communications, business or related field

PREFERRED:

• 2+ years of administrative, marketing, communications, and/or public relations internship experience
• Proficient in the Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Excellent written, oral communications and project management skills
• Proven ability to work in a team environment
• Knowledge of AP style guidelines
• Experience using CMS systems, such as Orchard, Kentico or WordPress
• Ability to handle multiple projects effectively and manage time
  

We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. Marsh & McLennan Agency offers competitive salaries and comprehensive benefits and programs including: health and welfare, tuition assistance, 401K, employee assistance program, domestic partnership benefits, career mobility, volunteer opportunities, and other programs. For more information about our company, please visit us at: http://marshmma.com/careers.

Marsh & McLennan Companies and its Affiliates are EOEMinority/Female/Disability/Vet/SexualOrientation/Gender Identity employers.

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