Property Operations Coordinator
Roth Staffing Companies

Job Info

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Ultimate Staffing is part of the Roth Staffing family of Companies, which is one of the largest, privately held staffing companies in the country, with locations across the country. We are proud of being the only staffing company recognized with all industry's top awards for The Best Staffing Firm to Work for, The Best Staffing Firm to Temp for and the Best in Client Service. We get to create remarkable experiences every day. We are just a different kind of company!

One of Vancouver's top employers has engaged our firm in their search for a Property Operations Coordinator. The person in this role will be responsible for a wide range of administrative duties. If you enjoy working in a fast-paced environment with autonomy and for a company that prides themselves in giving back to their employees, we should talk!!

Job Title: Property Operations Coordinator.

Salary: $26-$27/hour.

Location: Vancouver

Qualifications:

• Strong verbal and written communication skills.

• Intermediate proficiency in Microsoft Office applications (Word, Excel, Outlook).

• Familiarity with internal server sites, internet navigation, and basic computer network concepts.

• Exceptional attention to detail.

• Adaptable and flexible in a dynamic work environment.

• Effective under deadlines.

• Independent problem-solving and project management capabilities.

• Ability to multitask and prioritize in a fast-paced setting.

• Preferred experience in Office Management, Property Management, and Accounting.

Computer Skills Required:

• Proficient in Microsoft Word, Excel, and Outlook.

• Mail merge proficiency in MS Word.

• Comfortable with MS Windows environment and understanding of computer networks.

Responsibilities:

• Perform administrative tasks and assigned duties.

• Organize and maintain file systems, handle correspondence, and manage records.

• Compose routine correspondence and conduct mail merges.

• Coordinate travel schedules and reservations.

• Organize and facilitate meetings, prepare agendas, reserve facilities, and document meeting minutes.

• Handle copying of correspondence and printed materials.

• Process and code vendor invoices for portfolio properties.

• Manage incoming calls, resolving or directing tenant issues promptly.

• Scan and organize leases and important documents into the company server.

• Handle tenant work order requests, coordinating with vendors.

• Manage janitorial complaints, informing property manager as necessary.

• Update property management directories and contacts.

• Maintain and update tenant and vendor insurance certificates.

• Create and distribute necessary tenant memos.

• Organize and update property files, both vendor and tenant.

• Maintain and create tenant signage if required.

• Research questionable invoices as needed.

• Maintain and update physical and electronic tenant handbooks.

• Assist with new tenant move-ins, including coordination with on-site personnel.

• Manage property key card access systems.

• Process CapEx and OpEx Authorization Forms as requested.

• Assist with office equipment needs/requests for on-site personnel.

• Update Janitorial Square Footage reports for PMB RES & PMB Portfolio.

Physical Demands:

• Frequent sitting, talking, and listening.

• Occasional standing, walking, and use of hands for typing, operating business machines, and phone use.

• Lifting and/or moving up to five (5)

This job has expired.