Program Generalist, Travel and Lifelong Learning (Program Management Specialist)
Indiana University

Job Info

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Department

ALUMNI RELATIONS (UA-ALUM-IUBLA)

Department Information

The Indiana University Alumni Association 's mission is to activate and support the global alumni network of more than 750,000 IU graduates - encouraging alumni to grow a lifelong connection with Indiana University, and inspiring their ongoing generosity toward each other and the university.

As we pursue our mission, a core set of values guides our approach:

Collaboration | We work together to achieve common goals.

Commitment | We serve each other, our alumni and the university with professionalism and integrity.

Inclusion | We work to create an inclusive culture that is committed to diversity, belonging, and equity.

Pride | We share and celebrate the best of the past, present, and future of IU.

As we undertake our mission of activating and supporting the global alumni network, we have three priorities that guide our work. Each of these priorities is supported by strategies that direct our efforts in the years to come.

Cultivate belonging | To ensure a welcoming, equitable, diverse, and inclusive community, we will challenge discrimination and our inherent biases.

Deepen alumni loyalty | To build the alumni community, we will learn how alumni identify with IU and each other, and then offer relevant experiences that encourage stronger commitment.

Strengthen alumni relations across IU | We will collaborate with IU stakeholders and support efforts to engage more deeply with their alumni audiences.

The IUAA activates IU's powerful global network through live and virtual events, volunteer opportunities, scholarship programs, compelling IU content, and seriously fun traditions.

Additionally, the association develops and supports volunteer leadership, serves as a voice for alumni as the university evolves, and provides lifelong learning opportunities.

Job Summary

Department Specific Responsibilities

• Recruits faculty from all IU campuses to assist with IU Travel and Lifelong Learning programs. The expectation would be for this person to travel to all nine campuses at least once each year and establish relationships on each campus with the alumni office and various faculty.
• Serves as university representative on selected tours to ensure that trips are positive experiences for alumni and reflect positively on IU. Incumbent is expected to serve as host on at least one domestic or international tour per year.
• Works with the Director of Travel to recruit, assign, and train suitable hosts for other tours. Advise hosts of their responsibilities and provide hosts with information about the alumni who will accompany them on the tours.
• Assists with Lifelong Learning signature programs like Mini University, One Day U/Weekend U and semester classes. Expectation would be to serve as a faculty host when available and other various duties to help with program execution.
• Assists with signature annual events such as Homecoming, Distinguished Alumni Service Awards (DASA) and Alumni Leaders Weekend. Requires on-site participation as a greeter to welcome guests.

General Responsibilities

• Collaborates with team members to develop program objectives and create policies to meet them. Coordinates program operation with all collaborative units.
• Monitors progress and maintains all necessary data bases.
• Actively recruits program participants and researches new venues and methods of recruitment.
• May provide guidance to support and temporary staff and coordinates workflow for the program.
• Administers program budgets.

Qualifications

EDUCATION

Required

• Bachelor's degree

WORK EXPERIENCE

Preferred

• 2 years experience in travel industry, with international travel experience

Combinations of related education and experience may be considered

SKILLS

Required

• Excellent interpersonal skills, enhanced organizations skills including the identification of issues, exploration of resolutions and the ability to make sound judgments and decisions
• Experience with computers, software, and data base management
• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Seeks to acquire knowledge in area of specialty

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The position requires ability to travel by car, bus and airplane.The person in this role must be able to perform the essential functions with or without an accommodation.

Additional Information

Note: A valid U.S.passport is required for international travel

Work Location

Bloomington, Indiana

Advertised Salary

$42,000 - $44,000

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Core

FLSA: Exempt

Job Function: General Administration

Job Family: Program Management

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

Request Support
Telephone: 812-856-1234

This job has expired.