Program Coordinator in Fraternity & Sorority Life
University of Virginia

Job Info

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The University of Virginia Division of Student Affairs invites applications for the Program Coordinator role in Fraternity & Sorority Life. The University's mission to develop engaged citizen-leaders is the foundation of the Division's work, which is guided by six core values - academic rigor, diversity and inclusion, health and wellness, honor, public service, and student self-governance. The Division consists of over 200 employees within the Office of the Vice President and Chief Student Affairs Officer, Dean of Students; Student Health and Wellness; the University Career Center; Housing and Residence Life; and the Office of African American Affairs - all working together, for and alongside students, to create the distinctive student experience for which UVA is known. This position is a full-time, twelve-month University Managerial and Professional Staff position with benefits. Program Coordinator positions are restricted positions with a three-year term with the option for renewal and the anticipated start date for this position is January/February 2023.

The Program Coordinator for Fraternity and Sorority Life (FSL) serves as part of the team supporting the approximately 28% of undergraduate students who are members of one of the University's 60 Greek-letter organizations. The Program Coordinator will support students and chapters that are part of the four councils: the Inter-Fraternity, Inter-Sorority, National Pan-Hellenic, and Multicultural Greek Councils. The Program Coordinator (PC) will work directly with students and collaborate with other departments with a primary focus in five areas: programmatic support, student support, advising, recruitment and leadership development.

Programmatic responsibilities

• Assist in the planning and organization of programming and educational opportunities including, but not limited to council retreats, council/chapter transition, officer trainings, Presidents Council, risk prevention/harm reduction, hazing, alcohol and other drugs, new member experience, social justice, sexual assault prevention, and accountability.

• Ensure that all chapters are registered and using the event management platform: Hoos Involved (Presence).

• Complete special projects and administrative assignments as needed (ex. grade reports, rosters, Greek Awards, supervision of student staff, etc.).

Student support responsibilities

• Mentor, train, advise and/or supervise the student leaders of the four Greek councils, and serve as FSL liaison to designated chapters.

• Assist students in problem-solving and respond appropriately to challenges and/or crises.

• Establish and maintain good working relationships and collaborations with chapter advisors, and (inter)national headquarters. Serve as a resource to stakeholders such as alumni, community, and parents/families.

Advising

• Serve as the primary advisor to the Interfraternity Council (IFC). Attend regular IFC meetings and mentor the President and Executive Officers as they further the goals and mission of their council and the FSL Office.

• Serve as the primary advisor to the National Pan- Hellenic Council( NPHC) and Multicultural Greek Council( MGC). Attend regular NPHC/MGC meetings and mentor the President and Executive Officers.

Recruitment

• Advise/Manage the recruitment and new member process to ensure it follows North American Interfraternity Conference and university policies. Help students utilize the recruitment software (Campus Director) to maintain records and track recruitment statistics.

• Assist and support councils in preparation for safe and inclusive recruitment and intake processes.

Leadership development

• Develop leadership opportunities for students which may include President's Academy, House Manager Training, student workshops, etc.

Qualifications:

Required Education and Experience

• Bachelor's degree required, Master's degree or equivalent in Counseling, Higher Education, Student Affairs Administration, or other related field preferred.

• Two or more years of relevant work experience, experience as an undergraduate or graduate student will be considered.

Required Knowledge, Skills, and Abilities

• Experience with organization(s) affiliated with all four Greek councils in some capacity.

• Direct Inter-Fraternity Council or National Pan-Hellenic and Multicultural Greek Council experience.

• Awareness of specific trends and issues affecting fraternity and sorority communities, including legal issues, programming, and national councils.

• Demonstrated commitment to social justice, equity, and belonging.

• Strong oral, digital and written communication skills.

• Ability to coordinate resources, evaluate information, and identify alternative solutions.

• Attention to detail with excellent organizational skills, including proven ability to handle multiple projects simultaneously, determine priorities, and meet deadlines.

• Ability to work independently and as part of a team, and to develop mutually beneficial relationships with various University partners (e.g. faculty, staff, school deans).

• Personal characteristics including innovation, creativity, the ability to work with diverse groups of people, being a self-starter who can thrive in an environment that is developing, growing, and changing.

• Must be flexible and willing to work extended hours and weekends as necessary and recognize the need to do so independently.

• Developed ability to supervise and work alongside students and student leaders within a highly student self-governed environment.

• Understanding student development, identity development, intersections, and complexity of social identities.

• Experience with assessment and data-driven decision-making.

The anticipated hiring range for this position is $45,000.00 to $ 55,000.00 and is commensurate with experience and qualifications. This is an exempt-level position with UVa benefits. Employees' benefits package highlights include:

• 22 days of paid time off, increasing with service; 13+ paid holidays each year, in addition to paid time off
• Parental and Community Service Leave
• Health plan with options to meet healthcare and financial needs
• Retirement through the Virginia Retirement System
• Tuition and professional development benefits after the first year
• Employee wellness program featuring activities to earn up to $500/year.

Application Instructions: Please apply through Workday and complete an application online. Include the following documents:

• A CV/resume

• A cover letter

• Contact information for three references (name, email address, telephone number, and address).

The position is open until filled but applicant review will begin in early November, 2022. Please note that multiple documents can be uploaded in the "Resume" box. Applications that do not contain all of the required documents will not receive full consideration. The selected candidate will pass a background check. For information regarding the position or the application process, please contact Michele Jarman at emj2us@virginia.edu.

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Located in central Virginia, the University of Virginia is a highly selective public research institution with a major commitment to undergraduate education. The student experience is grounded in the institutional core values of academic rigor, diversity and inclusion, health and wellness, honor, public service and student self-governance. For more information about the University of Virginia and the Office of the Vice President and Chief Student Affairs Officer visit: http://www.virginia.edu

COVID Vaccination Requirement and Guidelines

Please visit the UVA COVID-19 Job Requirements and Guidelines webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

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