Procurement Officer
University of North Dakota

Job Info

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Position Information: Description

Are you looking for an exciting career in a position that has a variety of job duties, flexibility and responsibility in a fun and productive work environment?  Do you want to be a part of a transformational team moving procurement to the next level?  If yes, the University of North Dakota is looking for you!

The Procurement office is in the process of reorganizing and reprioritizing to serve our customers in a more efficient and effective way.  We are looking for highly motivated, team players to take us to the next level in customer service and successfully negotiate on behalf of the university.  As a result of this reorganization, we have several key positions available.

The University of North Dakota (www.UND.edu) is seeking a Procurement Officer (2 positions available). This position is responsible for managing and executing the procurement process and the supply base for purchases of goods and services that exceed $100 million annually. This position will be responsible for the traditional purchasing functions, such as handling purchasing requests from different departments, issuing purchase orders for non-strategic supplies and following up with orders to ensure that suppliers deliver on time. 

The position will work collaboratively with departments across campus to obtain the best supplies or services at the best value, lead campus stakeholders in Invitations for Bid (IFB), negotiate contracts and manage execution of post award contracts for set commodities.  UND is seeking a professional with proven, superior verbal and written communication skills who enjoys a challenge and is eager for the opportunity to lead the execution of the procurement process. 

The ideal candidate will consider all aspects of their relationship with suppliers, including quality, value and the ability to respond quickly to changing supply requirements, while striving to select suppliers that can act as long-term partners and help the University meet its strategic objectives. The ideal candidate must have strong interpersonal and conversational skills, as well as proven negotiating skills to build effective working relationships with supply partners and departments.

The individual will demonstrate integrity and ethics in all business transactions.

Due to the nature of the position, extra working hours may be required during busy times, the position will need to be available outside of regular work hours when needed.

Duties & Responsibilities

• Work collaboratively with departments across the University using independent, professional judgement to determine the appropriate method of procurement
• Collaborate with campus departments to establish the statement of work (SOW), performance measures, award criteria, terms and conditions, and other requirements to create clear and concise Request for Proposal (RFP) and Invitation for Bid (IFB) documents, formal and informal, following all applicable North Dakota laws and regulations, North Dakota University System (NDUS) and University of North Dakota policies and procedures
• Oversee pricing negotiations, service contracts and authorization of new vendors
• Secure favorable terms and negotiate purchases of goods and services for the University, assuring vendors are in good standing with the state
• Act as liaison between University units and vendors
• Responsible for integrity of departmental purchase requisitions over set thresholds for accuracy, procurement action, proper account coding, legal review and compliance with all applicable policies and procedures
• Execute post-award contract performance management actions on assigned commodities. Monitor and evaluate contractor performance for compliance with terms and conditions of contracts
• Analyze and resolve conflicts with suppliers with reference to quality, payment discrepancies and/or contract terms and conditions
• Advise internal and external users on policies, procedures, order status or request for specification and pricing assistance
• Attend conferences and training to keep up to date with industry trends, legal requirements and gain knowledge from peers on processes and content improvements as budget allows
• Use superior interpersonal/verbal/written communication skills with the ability to write and speak concisely, articulating thoughts clearly and exhibiting logical sequential order
• Other duties as assigned

Specifically, the Procurement Department plans, organizes and directs all purchasing activities across campus.  The Procurement Department is responsible for vendor negotiations, formal bids, formal requests for proposals, policy and procedure development including implementation and compliance monitoring. The department’s focus is to provide quality, professional service to University community and to function as the liaison between the vendor community and the University.

Required Competencies

• Superior interpersonal/verbal/written communication skills with the ability to write and speak concisely, articulating thoughts clearly and exhibiting logical sequential order
• Excellent organizational and prioritization skills
• Ability to work independently or as a team member
• Flexibility to handle a broad range of responsibilities as well as the ability to manage multiple projects simultaneously
• The ability to follow oral and written instructions

Minimum Requirements

• Bachelor's degree in Supply Chain Management/Purchasing, Business Administration, Finance or other related field; December 2021 graduates will be considered, degree must be conferred by start date;  Or 2 years of college in related field and 3 years of directly related work experience
• Experience with general purchasing principles
• Experience with Microsoft Word, Outlook, Excel
• Successful completion of criminal history records check.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• Experience working with PeopleSoft
• 3 years procurement experience
• Experience in sourcing of services and commodities
• Certification by a recognized professional organization including: Certified Purchasing Manager (CPM), Certified Associate in Contract Management (CACM), Certified Professional Contract Manager (CPCM), or Certified Purchasing Professional (CPP)

Minimum Hiring Salary/Position Classification

Salary commensurate with Experience, Exempt, Full-time, Benefitted

Work Schedule

Regular schedule is Monday - Friday 8:00 a.m. to 4:30 p.m., occasional evening and weekend hours may be required.

Benefits

Includes single or family health care coverage (premiums paid for by the university), basic life insurance, EAP, retirement plan, tuition waiver, annual and sick leave. Optional benefits available: supplemental life, dental, vision, flexible spending account, supplemental retirement plans.

To Apply

This position is open until filled with initial review of candidates on 12/2/2021.

Additional Information

To find out why living and working in Greater Grand Forks is way cooler, check out Grand Forks is Cooler.

All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.

Confidentiality of Application Materials

Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three finalists who will be invited to campus.

EEO Statement

The University of North Dakota is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or other protected characteristic. Women, minorities, veterans, individuals with disabilities, and members of other underrepresented groups are especially encouraged to apply. Applicants are invited to provide information regarding their gender, race and/or ethnicity, veteran’s status and disability status as part of the application process. This information will remain confidential and separate from your application.

Veteran’s Preference

Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 or NGB 22 and if claiming disabled status, a current letter of disability from the VA dated within the last 12 months.

Clery Statement

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years’ of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at UND.edu. You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.

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