Payroll Specialist (CA Payroll Exp. Required)
Roth Staffing Companies

Minnetonka, Minnesota

Posted in Recruitment Consultancy

This job has expired.

Job Info

The CA Payroll Specialist assumes responsibility for the accurate and punctual processing of payrolls (up to 1,000 employees) and team member transactions, while serving as the California subject matter expert on all payroll-related matters. Key accountabilities include:

  • Process all payrolls, including special or bonus payrolls, with a comprehensive approach that involves updating payroll files, error detection, adjustments, off-cycle checks, pay cycle balancing, accruals for paid time off, and administration of pay card/direct deposit.
  • Administer pre-processing and post-processing tasks, encompassing the collection, validation, and auditing of time reporting and employee information.
  • Verify hours on timekeeping system reports for corporate-owned restaurants, ensuring accuracy of pay period hours and tips.
  • Handle special payments, deductions, and hourly pay rates processing, such as manual checks, voids, and taxable fringe pay, while tracking manual payroll checks and accurately applying amounts to respective restaurant labor accounts.
  • Ensure compliance with local, state, and federal laws and regulations governing transactions and filings related to payroll activities.
  • Review payroll reports pre/during/post each processing cycle for accurate data and payments, conducting research and resolution of any identified issues or discrepancies. Provide necessary reports of findings.
  • Record, process, and validate vacation and paid time off requests/balances in adherence to time-off policies.
  • Assist in creating and maintaining comprehensive process documentation for the payroll system and processes, ensuring accurate reflection of workflow activities to meet internal controls and Sarbanes-Oxley requirements.
  • Offer support for custom report writing, ensuring adherence to data security guidelines when issuing reports.
  • Timely response to general payroll-related questions, inquiries, and written verifications for employment, benefits, insurance, etc., received from state agencies and other companies.
  • Maintain open communication with managers or appropriate management, keeping them apprised of progress on outstanding issues.

  • Requirements:
    • 5 - 8+ years California payroll processing experience required.
    • Clear understanding of California labor standards and requirements of employers in the state of California.
    • Payroll certification (CPP) preferred.
    • Proficiency with Paylocity and ADP WorkForce Now is highly desired
    • 2 years post-secondary education in finance or business required; 4-year degree preferred. Work experience may be substituted for part of the educational requirement as appropriate.
    • Tip experience required.
    • Tax filing experience a plus.
    • Human Resource experience in CA a plus.
    • Comprehensive knowledge of payroll practices, procedures, and functions within a multi-unit, multi-state organization required. Hospitality or retail experience preferred.

    All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

    This job has expired.

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