Payroll Specialist
Embry-Riddle Aeronautical University

Job Info

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Job Description

About Embry-Riddle:

Embry-Riddle Aeronautical University is an independent, culturally diverse institution providing quality education and research in aviation, aerospace, engineering, and other related fields with residential campuses located in Daytona Beach, Florida and Prescott, Arizona. The University's Worldwide campus provides educational opportunities online and at approximately 125 locations throughout the United States, Asia, Europe, and Central/South America.

As the largest and most comprehensive aviation and aerospace-focused university in the world, Embry-Riddle is a unique institution. Over the past 90 years, the University has evolved with industry to break new ground and produce top-level graduates who serve the ever-changing needs of aviation and aerospace and other STEM-related disciplines. Embry-Riddle offers programs in seven primary fields of study including: Applied Science; Aviation; Business; Computers and Technology; Engineering; Safety, Security, and Intelligence; and Space.

For Academic Year 2021-22, there were over 11,100 undergraduate, graduate, and doctoral students that attended the University's residential campuses and approximately 20,195 students in total enrolled with the University around the world.

The Opportunity:

Embry-Riddle Aeronautical University's Payroll Services Department is currently looking for an experienced Payroll Specialist. Reporting to the Payroll Services Manager. The Payroll Specialist will be responsible for providing support in a deadline-driven, customer service environment. This role responds to employee inquiries while delivering quality customer service in a timely, accurate, and professional manner. The Payroll Specialist will have a variety of routine and non-routine payroll responsibilities including aspects of processing, reviewing, analyzing, and performing payroll functions with full accountability. The Payroll Specialist completes payroll cycles, adheres to established standards for accuracy and timeliness, provides excellent service to internal and external customers and maintains the confidentiality of all Payroll Services' and Human Resources' data.

Examples of Key Responsibilities and Opportunities for the Payroll Specialist:

• Responsible for assisting with payroll preparation, including activities with the payroll system (Workday).
• Ensures data reflects accurate information including current salary/wages, benefit deductions, personal leave accruals, and taxation.
• Reviews and corrects timesheet errors, if any.
• Reviews, processes, and reconciles graduate tuition waivers on a biweekly basis.
• Processes weekly integrations (i.e., parking, retirement, and time tracking) for multiple departments.
• Reviews and processes prorated benefit deductions to ensure proper processing on final paychecks for terminating employees.
• Prepares reports for review by management based on state reporting requirements on a monthly and quarterly basis.
• Works closely with Human Resources to ensure status changes are reflected in upcoming payrolls and any discrepancies are addressed and resolved.
• Keeps current with payroll policy changes affecting payroll rules and guidelines; provides input to policies and procedures for payroll processing.
• Acts as a main point of contact to address employee issues with payroll.
• Remains knowledgeable and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as required.
• Maintains employee confidentiality and protects Payroll Services' operations by keeping information confidential in a secure manner.
• Supports the Payroll Services Department with other various tasks as assigned.

Qualifications

• Personal qualities: A reputation for integrity and the highest ethical standards; sound judgment; enthusiasm for the University's mission; creativity in solving problems; collegial style and strong desire to be an integral part of the Embry-Riddle community.
• Customer focus: Dedicated to meeting the expectations and requirements of internal and external customers. Establishes and maintains effective relationships with customers and gains their trust and respect. Excellent customer service orientation, communication skills (both oral and written), interpersonal and organizational skills.
• Systems and technology: Intermediate use of Microsoft Office Suite with demonstrated strong skills in Excel. Experience with Workday preferred.
• Education and experience: A minimum of three (3) years of experience working in payroll, or a similar role, required. Working knowledge of basic accounting principles and payroll practices. Higher education industry knowledge is a plus.
• Professional skills: Demonstrated self-starter, with analytic, problem solving, and critical thinking skills. Ability to work well with diverse internal and external constituents in a team-oriented environment. Willingness to share knowledge and information and to learn new tasks. Coordinate and maintain multiple tasks simultaneously as well as deliver responses and results within established timeframes. Demonstrate initiative through early identification of problems and resourcefulness in timely resolution. Demonstrate openness and responsiveness to new ideas and change and able to influence others likewise. Project and establish a standard reflecting a professional image through dress, demeanor, and office environment.

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