Payroll Manager
Volunteers of America - National Services

Job Info

---

Volunteers of America National Services (VOANS) is seeking a Payroll Manager for our Eden Prairie, MN office. Come join a thriving organization nominated as One of the Best Places to Work in 2022!

Volunteers of America National Services (VOANS), a wholly owned subsidiary of Volunteers of America, Inc., (VOA) is a national faith-based, human services non-profit organization. VOANS provides affordable housing and senior healthcare services in 40 states and Puerto Rico. VOANS has annual revenue of approximately $300 million, including unconsolidated affiliated entities.

Benefits:

• Competitive benefits package: Medical, Dental and Vision Insurances
• FSA / HAS
• Various Employee Wellness Programs
• 403(b) Retirement with discretionary match of 50% on up to 6% of employee contribution
• Company paid Short-Term Disability Coverage
• VOANS is a non-profit organization. Employees may be eligible for the Public Service Loan Forgiveness program

Essentials:

• Review all time records for appropriate authorizations.
• Review time records to ensure available benefits.
• Enter hours, including hours worked, vacation, sick or PTO hours, etc.
• Ensure accurate calculation of wages, tax withholdings, and company deductions.
• Transmit payroll and tax files to UKG.
• Balance the export file with the UltiPro file.
• Determine cash requirements for payroll and provide to the Treasury Manager.
• Maintain all payroll records.
• Solve complex problems that occur with the payroll and timekeeping processes.
• Communicate and problem solve with staff at all levels of the organization including executive management.

About the Job:
Manage the processing of Volunteers of America National Services and subsidiaries payrolls, which includes approximately forty (40) companies and represents 3,000-3,500 employees. This includes oversight of the following processes typically performed by the Payroll Administrator: Open payroll for each facility.

• Import time clocks for each facility.
• Correct any import errors and communicate to the facilities.
• Calculate payroll.
• Transmit payroll and tax files to UKG.
• Balance the export file with the UltiPro file.
• Determine cash requirements for payroll and provide to the Treasury Manager.
• Solve complex problems that occur with the payroll and timekeeping processes.
• Communicate and problem solve with staff at all levels of the organization including executive management.
• Manage and coordinate responses to and solutions for support requests sent to UltiPro Help, which is an email support line for the facility payroll staff.
• Troubleshoot and solve payroll and time clock system problems in a timely manner.
• Work directly with the support staff from Ultimate Software to coordinate and test all updates to the payroll software.

Complete monthly and quarterly reconciliations, edits and audits:

• Reconcile all payrolls for the quarter to tax ledgers for State and Federal reports.
• Work with staff and outside vendors to resolve any variances.
• Balance all manual checks and create report for accounting bank reconciliations.
• Prepare final Supplemental Payroll for end of month and create cash requirements, including AP
• check request for additional 403(b) payments if necessary.
• Run 941 reports for each FEIN.
• Properly close payrolls for the month/quarter and begin new month/quarter.

Complete year-end process:

• Test all year-end tax software updates.
• Reconcile all tax withholdings for each federal employer identification number.
• Compile wage reports of annual payroll for each FEIN and balance to W-2 file created by UKG.
• Troubleshoot any box total discrepancies.
• Prepare and transmit final W-2 file to UKG.
• Complete the process to close the payroll year and open the next payroll year.
• Create PDF file of W-2's.
• Prepare boxes/files for storage and create new files for the new year.
• Ensure proper reporting and compliance with current governmental regulations.
• Apply for tax identification numbers at the state and local levels for all corporations.
• Direct the activities of support staff.
• Prepare statistical reports on employee pay, bonuses, vacation, sick time, disability and workers compensation leave, and taxes/withholdings, etc.
• Collaborate with the Director of Benefits & HRIS and assist with managing various projects, including but not limited to new company setup, system integrations or conversions, etc.
• Provide information for new tax entities and other payroll actions to UKG and ensure that they are tested and accurately managed.
• Complete quarterly multi-work site unemployment reports.
• Work with UKG to resolve any outstanding tax or unemployment issues.
• Other duties as requested by the Healthcare Controller or requested by other management staff.

Required Qualifications:

• Certified Payroll Professional.
• Bachelor's degree in related field.
• Minimum of three (3) years of managerial experience.
• Minimum of 5-8 years of professional level payroll experience.
• Ability to respond to highly variable problem situations.
• Ability to develop new or novel approaches that may or may not rely on past precedents.
• Must have multi-site payroll experience.
• Administrative self-sufficiency required.
• Ability to work effectively across organizational lines as well as with vendor partners.
• Team player attitude absolutely essential.
• Proficiency with Microsoft Office including Outlook, Word, Excel, and Access.
• Experience with Ultimate Software is preferred.
• Ability to work flexible hours.

This job has expired.