Part-Time Administrative Assistant
Indiana University

Job Info

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Department

UNIVERSITY COLLEGE (IN-UCOL-IUINA)

Department Information

We welcome applications from all individuals, regardless of age, gender, gender identity, sex, race, religion, color, disability, protected veteran status, sexual orientation, national origin, or any other legally protected category.

IU Indianpolis is an urban campus. We are committed to being a welcoming campus community that reflects and enacts the values of diversity, equity and inclusion. We seek candidates who seek to understand different perspectives and cultures, who can actively contribute to a work climate where differences are valued and supported, and who are sensitive to cultural norms, expectations and ways of communicating. We hope to identify individuals who can assist us in dismantling racism and other oppressions so that everyone has the opportunity to succeed at IU Indianapolis.

The Division of Undergraduate Education (DUE) serves as the catalyst for enhancing the quality of the undergraduate student experience while promoting on-time graduation for all undergraduate students at IUPUI. 3 units report up to the DUE: University College, Honors College and the Institute for Engaged Learning.

Job Summary

Department-Specific Responsibilities

• Provides administrative support for the AVC/Dean and University College including purchasing, calendars/scheduling, travel arrangements, communications and meeting minutes, and support of special projects.
• Serves as backup support for other units within the Division of Undergraduate Education for these duties as needed.

General Responsibilities

• Provides administrative support for University College, assisting with scheduling, travel, and special project management for the Senior Executive Directors
• Coordinates applications, and monitoring fund and creating reports on students supported by the Evenbeck Emergency Grant, in consultation with the Senior Executive Directors
• Provides administrative support to the AVC/Dean in calendar management, travel arrangements, support of DUE events and awards
• Secures locations for regularly-scheduled committee or council meetings, drafting meeting agendas for these regular meetings, attending these regular meetings to take minutes, and drafting final minutes and distributing meeting notes to committee attendees in a timely manner.
• Assists with processing and monitoring of financial transactions related to expenditures within the University College (UCOL), and the Office of Communications (COMM). This includes purchasing and reconciliation of charges for office supplies, event reservations and catering, training or professional development registrations and materials, and items ordered by COMM to support DUE activities.
• Processes and reconciles P-Card transactions.
• Processes purchase orders (POs), travel reimbursements for staff and students affiliated with our programming, facilitates account transfers to support programming, and assists with event planning, including room reservations (on and off campus) and catering for conferences, training, and student events.

Qualifications

EDUCATION

Required

• High School diploma or equivalent (such as HSED or GED).

WORK EXPERIENCE

Required

• 2 years of relevant experience.

SKILLS

Required

• Excellent organizational skills.
• Demonstrated ability to maintain confidential information.
• Strong verbal communication and listening skills.
• Demonstrates excellent judgment and decision-making skills.
• Ability to simultaneously handle multiple priorities.
• Ability to maintain composure under pressure.

Preferred

• Proficient with Microsoft Office suite (especially Teams, Outlook, Word, PowerPoint, and Excel).

Working Conditions / Demands

The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

IU Indianapolis

Indianapolis, Indiana

Advertised Salary

$15 - $21 per hour based on experience.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

Request Support
Telephone: 812-856-1234

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