Operations Coordinator, Selfhelp Realty Group
Selfhelp Community Services

New York, New York

This job has expired.

Job Info

Position Summary: The Operations Coordinator, under the supervision of, and reporting to, the Asset Manager, will be responsible for overseeing Selfhelp’s housing portfolio’s operational and physical plant activities. The Operations Coordinator will work with third-party professionals (including property management, energy engineers, etc.) to identify issues, prepare scopes and execute maintenance projects. In addition, the Operations Coordinator may provide assistance in the management of Selfhelp’s scattered program spaces.

Principal Responsibilities:

Maintain and improve building operations and maintenance protocols, with an emphasis on energy systems

Implement protocol and process changes or additions with the maintenance staff

Coordinate construction improvements

Oversee active construction activities for progress and work quality, as well as review invoices for accuracy

Assist Asset Manager to develop/maintain/execute capital repair plans for each property

Analyze energy use in buildings along with consultants’ reports and tools

Inspect buildings weekly, with Resident Managers, entering info and using a database on a company-provided tablet

Update and maintain software tools (SmartSheet) with a focus on energy issues

Attend and/or conduct monthly maintenance staff meetings

Meet with Program Directors under Selfhelp program areas to coordinate facilities needs and assist in (but not limited to) small construction projects, lease renewal, landlord/tenant work orders, and grant requests for facilities upgrades

Perform other administrative duties, as directed

Adheres to organization’s standards by completing annual mandatory trainings in a timely manner on topics including – but not limited to – Sexual Harassment Prevention Training, IT Security Awareness, Compliance, OSHA, HIPAA and any other training the organization may deem necessary in regards to regulatory compliance or good business practices.

Supports organization’s mission by striving for excellence in all aspects of their job with a focus on positive interpersonal relationship with co-workers.

Adheres to the organization’s policy in regards to absenteeism and appearance and health and safety standards.

Job Competencies & Minimum Qualifications:

Bachelor’s Degree preferred

2-3 years of experience in a similar role

Ability to analyze data and understand building operational systems

Problem solving abilities while multi-tasking; ability to exercise sound judgment

Ability to plan/negotiate and coordinate small scale repair and construction projects

Basic ability to read/understand construction documents

Comfortable with technology and managing databases

Interest in, and familiarity, with energy savings work in residential buildings

Excellent verbal, mathematical, and written skills

Excellent customer service skills

Able to multi-task and work independently with a great attention to detail

Working Conditions/Physical Demand: Business Office Environment with phone and computer use; Field work includes walking through buildings and grounds, including accessing roofs, basements and crawl spaces, including ability to navigate stairs.

To ensure the safety of our clients and staff, all new employees must be fully vaccinated prior to their start date. Upon acceptance of a conditional job offer, candidates who are not already vaccinated must obtain the first dose of the vaccine within three (3) calendar days of job offer and must obtain any subsequent doses in accordance with the vaccine protocol. Employees may be eligible for a medical or religious exemption from the vaccine; those employees who are approved for a medical or religious exemption must submit to weekly testing in accordance with Selfhelp’s COVID 19 testing policy.

This job has expired.

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Operations Coordinator, Selfhelp Realty Group Selfhelp Community Services

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Operations Coordinator, Selfhelp Realty Group
Selfhelp Community Services