Office Support Assistant - University of Illinois Extension - Galesburg, IL (166177)
University of Illinois

Job Info

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Job Details

Description:

Office Support Assistant
Units 7 & 10 Cluster - Galesburg, IL (Knox County Units 7 & 10)
University of Illinois at Urbana-Champaign

The University of Illinois is an Equal Opportunity, Affirmative Action employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or veteran status. For more information, visit http://go.illinois.edu/EEO.

WE TRANSFORM LIVES.

Everything we do is designed to improve the quality of life of the people in the state of Illinois, across the nation, and around the world. We discover, develop, translate, and disseminate knowledge to address societal concerns and train the next generation of experts and leaders in a way that empowers them to expand the boundaries of science to higher levels of understanding and influence.

Be a part of our story. Through learning partnerships that extend knowledge and change lives, University of Illinois Extension provides educational programs aimed at making life better, healthier, safer, and more profitable for individuals and their communities. Illinois Extension has operated continuously for more than 100 years connecting the citizens of Illinois to their land-grant university by providing educational programming around the state. University of Illinois Extension is based in the College of ACES and works with all colleges and units of the University of Illinois at Urbana-Champaign.

Primary Position Function/Summary: This staff member works under general supervision to organize, coordinate, and perform a variety of clerical duties requiring knowledge of general office and university procedures and methods, the ability to operate a variety of office equipment, and the ability to operate computer systems, such as Microsoft Office and Quicken, and university based software packages.

• Answers phones and directs questions to appropriate staff.
• Greets walk-in clients and responds to requests.
• Sorts and distributes mail.
• Assists staff members in making meeting and other physical arrangements for conferences, remote learning, tours and workshops conducted by Extension.
• Composes factual correspondence requiring the use of judgment and knowledge of Extension activities, programs, and University policies and procedures.
• Edits for grammar, punctuation and sentence structure.
• Assists in the development, maintenance and coordination of complex databases, mailing lists, records, and filing systems.
• Provides a variety of factual information to staff, requiring use of judgment and knowledge of area programs, policies, and procedures.
• Responsible for coordinating local office mailings.
• Completes annual inventory for Knox County.
• Assists civil service staff in local office with clerical needs.
• Assists educators assigned to the local office with clerical needs.
• Arranges work schedules for extra help clerical positions for Knox County with the county director.
• Maintain confidentiality.
• Performs other duties as assigned.
• Complies with Affirmative Action/Equal Opportunity policies and guidelines in all aspects of programs and personnel.
• Responsible for working with other 4-H program staff to enter records on 4-H Online and ordering and inventorying all project manuals.
• Prepares 4-H premium checks.
• Accepts program and registration fees and prepares deposit for in/out account for Knox County.
• Works with fiscal secretary and county director to develop additional fiscal responsibilities for Knox County

Minimum Qualifications:

• High school graduation or equivalent.

• Any one or any combination of the following, totaling six (6) months of experience in the categories below:

A. work experience performing office/clerical activities, including use of computer systems

B. college or university course work in any curriculum

a. twelve (12) semester hours = six (6) months.

For more information about this Civil Service classification:
https://sucss.illinois.gov/pages/classspec/ViewSeries.aspx?tblCS_SeriesID=8

This Office Support Assistant position is a 100%-time, benefits-eligible Civil Service position. Most positions are full-time (37.5 hours per week, 12 months per year). The minimum salary is $17.236 per hour.

Environmental Demands:

To perform the functions of this position, the employee will be required to perform work both within an office and outside in the communities that are served, and must have the capability to travel from one location to the other in a timely fashion. Employee is responsible for securing personal transportation. A valid driver's license is preferred. Some work will be required during evenings and/or weekends. When working, the employee may be exposed to a variety of environmental factors to include, but not limited to, hot or cold weather, exposure to noise and allergens, and uneven ground. In performing the functions of this position, the employee may be subjected to various mental and physical demands as well to include, but not limited to, independently traveling to and performing work at different locations, lifting and moving items that may occasionally weigh up to forty (40) pounds and frequently weigh up to twenty (20) pounds, and twisting, pushing and pulling movements. More detailed information regarding the functions of this position (including the physical, mental and environmental requirements of the position) may be obtained from Human Resources for the College of Agricultural, Consumer and Environmental Sciences (ACES) by contacting hr@aces.illinois.edu.

Out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Illinois residency requires proof of a valid Illinois Driver's License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

Application Procedures:
To apply, submit a Civil Service application at jobs.illinois.edu and an Exam Request form for Office Support Assistant - Galesburg, IL Extension. Documents such as college transcripts (unofficial are accepted), resumes, driver's license (copy of both sides), professional licenses, and certifications should be uploaded to the application by the time you submit an exam request, as these documents may be required for your exam.

Do not apply if you are a current employee working in this classification. Current employees may request to be added to the Transfer List.

Please monitor your email (including spam or junk mail) for testing and other correspondence from SHR-TESTING@mx.uillinois.edu and IHR-General@illinois.edu.

For further information regarding application procedures, contact Illinois Human Resources at 217-333-2137 or jobs@illinois.edu.

University of Illinois faculty, staff and students are required to be fully vaccinated against COVID-19. If you are not able to receive the vaccine for medical or religious reasons, you may seek approval for an exemption in accordance with applicable University processes.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. Convictions are not a bar to employment. Other pre-employment assessments may be required, depending on the classification of Civil Service employment.

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment

As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.

College Name or Administrative Unit:

Unit 10

Category:

9-Off-Campus

Title:

Office Support Assistant - University of Illinois Extension - Galesburg, IL (166177)

Open Date:

05/16/2022

Close Date:

05/23/2022

Organization Name:

Unit 10

This job has expired.