Office Administrator
Beacon Hill Staffing Group

Job Info

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Our client, an investment firm located in Boston, MA, is in search of an Office Administrator to join their team! This person will go into office Monday through Friday from 8:30am to 5:30pm, and pay is $25 an hour! This is a fantastic role for an administrative professional who is excited to work with an incredible team in a start up office. As an Office Administrator, you will help keep the physical office organized: office supplies, closets, kitchen area, plants, filing systems, etc. You'll also be answering phones, greeting guests, assisting with calendar management, reconciling expense reports, etc.. Candidates with a background in administration who have positivity and a good attitude are encouraged to apply!

Responsibilities may include:

• Acting as a support for investment team
• Managing calendar(s) including scheduling internal and external appointments, confirming meetings, coordinating with other assistants
• Provides administrative support such as answering phones, sorting and distributing mail and acting as a gatekeeper
• Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor's system
• Ordering food as needed for internal meetings and office
• Completion of detailed corporate expenses including tracking receipts and reimbursements
• Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations
• Maintains inventory of office supplies and equipment, including cleaning, maintenance, repairs, and ordering as needed.
• Coordinate and drive various culture initiatives

Qualifications:

• 1+ years of administrative assistant experience supporting a team of 3 or more
• Thrives in a high-pressure environment
• Strong communication skills
• Highly organized with strong attention to detail
• Ability to multi-task and prioritize competing tasks and deadlines
• Perform duties with the highest level of confidentiality and integrity
• Experience with coordinating travel arrangements
• An autonomous worker with strong follow-through skills
• Ability to build relationships with key players and management
• Creative thinker
• Extensive familiarity with Microsoft suite

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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