Management Assistant
Boise State University

Job Info

---

About Us:
Boise State University is located along the banks of the Boise River and a short stroll from the state capitol. We are committed to an innovative, transformative, and equitable educational environment that supports student success, and advances Idaho and the world.

Boise State is building an inclusive community of faculty and staff whose unique skills, cultural contributions, work history, and perspectives create a rich and rewarding academic experience for our students. Applications from individuals of all backgrounds and identities are welcomed.

Learn more about Boise State and living in Idaho's Treasure Valley at https://www.boisestate.edu/about/
Job Summary/Basic Function:
Performs a variety of administrative duties that enables management or administrators to function more effectively; or primary focus is on administering a program; performs related work.
Department Overview:
The Department of Respiratory Care offers three programs accredited by the Commission on Accreditation for Respiratory Care (CoARC). At the undergraduate level, the department is home to an Entry-Level BSRC Program that qualifies students for the credential-earning examinations of the National Board for Respiratory Care. The department also offers an online RRT to Bachelor of Science Degree Advancement Program (DAP) for RRTs who have earned an Associate's Degree from a regionally accredited institution. At the graduate level, the department offers an online MSRC Degree Program for RRTs who hold a valid credential and a baccalaureate degree from a regionally accredited institution. The department is housed in the School of Allied Health Sciences, which also houses Kinesiology, Radiologic Sciences, and Genetic Counseling programs. The School of Allied Health Sciences is one of four schools in the College of Health Sciences that also includes the Schools of Nursing, Social Work, and Public & Population Health.
Level Scope:
Regularly works on tasks that are varied and complex. Applies full range and job knowledge; frequently adapts procedures, techniques, tools, materials, and/or equipment to meet specialized needs; may serve as lead; performs broad and/or focused assignments under general supervision; originality and ingenuity are often required to help establish procedures in functional area; relies on experience and judgment to plan and accomplish assigned tasks.
Essential Functions:
60% of the time the Management Assistant must:

• Performs minimal clerical support, decisions are non-routine and the consequence of error impacts the departments internal and external customers. Requires in-depth knowledge of the organization in order to manage a single program or multiple projects. They interpret, apply, and implement policies and procedures to accomplish the mission of the organization.
• Part of the management team and participate in management decisions and may supervise staff.
• They have administrative decision making latitude and serve in a leadership role. Recognized by others as having the authority and accountability delegated by the administrator when responding to inquiries, resolving complex problems or issues, or committing department resources. Authority to respond to sensitive or controversial issues that require high level public relations and interpersonal skills. May have budgeting responsibilities.
• The program knowledge for some positions can only be gained by extensive, progressive experience within the program. These positions may be underfilled with a lower level classification and delegated increasing authority as expertise is gained.

35% of the time the Management Assistant must:

• Oversees marketing communication through social media, writing and editing articles and flyers, and plans events from start to finish for the department.
• Executes the department's marketing budget to align with strategic goals.
• Manages the department's student worker(s) to help with these duties.
• Advises On-Campus students and helps with the student application process.
• Main purchaser for the department and reconciles purchases using P Card, invoices, and Jaeger.

5% of the time the Management Assistant must:

• Perform other duties as assigned.

Knowledge, Skills, Abilities:

• Knowledge of supervisory practices, management practices, financial record keeping methods and personnel administration.
• Experience using computer applications, planning and scheduling techniques for a Chief Executive Officer, President, Vice President, or other executive officer of a company or organization; coordination, planning and scheduling techniques for a specialized program or an administrator of a company or organization; legal research methods; court systems and procedures; legal ethics; legal terminology.
• Experience coordinating events; using Publisher software; using Powerpoint; composing official correspondence, reports, research papers and other complex documents; managing budgets; handling sensitive or confidential matters; writing grants for capital projects and programs.

Minimum Qualifications:
Experience: interpreting and applying regulations or policies and procedures; planning, organizing, implementing, and evaluating special projects; independently researching, compiling, developing and summarizing material for reports on a frequent or recurring basis; analyzing information, identifying problems, defining alternatives and developing recommendations for management/administrators.
Preferred Qualifications:
Experience with event planning and social media management.
Salary and Benefits:
The salary range for this position is between $44,600-$54,600 annually. Salary will be commensurate with experience. Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at https://www.boisestate.edu/hrs/benefits/.
Required Application Materials:

• Resume
• Cover Letter
• Three Professional References

Advertised: April 25, 2024 Mountain Daylight Time
Applications close: May 10, 2024 11:55 PM Mountain Daylight Time

---