Grants & Contracts Analyst
Johns Hopkins University

Job Info

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Grants & Contracts Analyst
The Department of Genetic Medicine is seeking a Grants and Contracts Analyst who provides professional, intermediate level sponsored funds management and administration to assigned DGM faculty. This role gives appropriate administrative guidance on contract protocols, regulations & guidelines to ensure compliance. This individual coordinates proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout.

Specific Duties & Responsibilities:

• Partners with DGM faculty, other budgetary staff and the Office of Research Administration for the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
• Understands and utilizes institutional policies for pre-award grant process and sponsor guidelines.
• Reviews all sponsored project proposals for assigned faculty prior to them being forwarded to the Grants & Contracts Manager and ORA for signature. Reviews involves accuracy, content, adherence to all relevant guidelines.
• Provides instruction, preparation assistance and support related to grant application procedures.
• Serves as liaison between research units, central offices and funding agencies.
• Reviews budgets and related justifications for appropriateness and completeness of content. Ensures that all applicable and indirect costs have been applied.
• Ensures compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Manages all assigned grant submissions to ensure timeliness and accuracy.
• Maintains ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators and departmental leadership. Assists with grant closeouts as needed.
• Coordinates the process of setting up awards after grant number is assigned, including reviewing award, verifying award set-up and ensuring personnel is setup appropriately.
• Ensures that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
• Conducts all award management activities and provides information and direct assistance required to complete contract and grant closeouts.
• Performs other duties and special projects as assigned.

Minimum Qualifications (Mandatory):

• Bachelor's Degree in Finance, Accounting, or other related field.
• Two years of administrative or budgeting experience.
• Successful completion of the RAT program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
• Additional education may substitute for required experience and additional related experience may be substituted for education to the extent permitted by the JHU equivalency formula. Additional graduate level education may substitute for experience.*

* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

** Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Special Knowledge, Skills & Abilities:

• Knowledge of accounting and budgeting theory and practices.
• Ability to make independent judgments and to act on decisions on a daily basis.
• Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.

Physical Requirements:

• Sitting in a normal seated position for extended periods of time.
• Reaching by extending hand(s) or arm(s) in any direction.
• Finger dexterity to manipulate objects with fingers rather than with whole hand or arm, for example, using a keyboard.
• Communication skills using the spoken word.
• Ability to see and hear within normal parameters.
• Ability to move about workspace.

Classified Title: Grants & Contracts Analyst
Role/Level/Range: ATP/03/PC
Starting Salary Range: $51,210 - $70,480 annually (commensurate with experience)
Employee group: Full Time
Schedule: Mon- Fri 8:30-5
Exempt Status: Exempt
Location: Hybrid/School of Medicine Campus
Department name: SOM Genetics Institute of Gen Medicine
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

To apply, visit https://jobs.jhu.edu/job/Baltimore-Grants-&-Contracts-Analyst-MD-21205/823776100/





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