Grants & Contracts Analyst
The Johns Hopkins Department of Biomedical Engineering (BME) is an interdisciplinary program with 8 affiliated centers and institutes that are part of a cross collaboration effort between the Whiting School of Engineering (WSE) and the School of Medicine (SOM). The Department's mission is to improve health through excellence in research and education at the interface of engineering, biology, and medicine.
We are seeking a Grants & Contracts Analyst who will have responsibility for pre-award activities including proposal preparation, submission, and budget development. This role will work independently on a variety of grants/contracts that range from simple to moderately complex. The post- award functions include, but may not be limited to: budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding. This is an exempt position.
Specific Duties & Responsibilities:
Minimum Qualifications (Mandatory):
- Partner with departmental faculty and/or budgetary staff and the Divisional Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
- May be expected to provide instruction, preparation assistance and support related to grant application procedures.
- May review sponsored project proposals for assigned faculty prior to them being forwarded to the Grants & Contracts Manager and Divisional Sponsored Projects Office for signature. Review involves accuracy, content, and adherence to all relevant guidelines.
- Review budgets and related justification for appropriateness and completeness of content. Ensures that all applicable and indirect costs have been applied. May also provide groundwork for subcontract negotiations.
- Understand and utilize institutional policies for post award grant process and sponsor guidelines.
- Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
- Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators and departmental leadership. Assist with closeouts as needed.
- Coordinate the process of setting up awards in designated department/division after grant number is assigned, including reviewing award, verifying award set-up and ensuring personnel is setup appropriately.
- Pro-actively ensures spending is compliant in accordance with institutional and sponsor regulations, terms, and conditions.
- Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
- Conduct complex award management activities including monitoring and managing accounts, audits, evaluations and reporting.
- Provide information and direct assistance required to complete contract and grant closeouts.
- May serve as liaison between research units, central offices and funding agencies.
- Bachelor's Degree required, along with 2 years of administrative/budgeting experience.
- Successful completion of the RAT program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
- Additional education may substitute required experience and additional related experience may substitute required education, to the extent permitted by the JHU equivalency formula.*
* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.** Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. Special Knowledge, Skills & Abilities:
- Knowledge of accounting and budgeting theory and practices required. Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
- Ability to make independent judgments and to act on decisions on a daily basis.
- Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
- Knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA.
Classified Title: Grants & Contracts Analyst
Starting Salary Range: $51,210 - $70,480 annually (commensurate with experience)
Employee group: Full Time
Schedule: Monday through Friday
Exempt Status: Exempt
Department name: SOM BME Biomed Engineer Administration
Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org
. For TTY users, call via Maryland Relay or dial 711.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/
and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/
.The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.Equal Opportunity Employer
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Learn more:https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdfTo apply, visit https://jobs.jhu.edu/job/Baltimore-Grants-&-Contracts-Analyst-MD-21205/823777900/
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