Grants & Contract Analyst
Johns Hopkins University

Baltimore, Maryland

Posted in Education and Training

This job has expired.

Job Info

Grants & Contract Analyst
The Rheumatology Division is seeking a Grants & Contracts Analyst who will work under the guidance of the Sr. Grants and Contracts Analyst and will help coordinate activities related to sponsored project submission and management for the Division.

The position will work with the Office of Sponsored Projects in the Department of Medicine, the Office of Research Administration (ORA) at the School of Medicine, the Department Finance Office, and external funding agencies to process grant and contract applications. The position reports directly to the Sr. Grants and Contracts Analyst and indirectly to the Assistant Administrator of the Division of Rheumatology.

The position is responsible for the management of pre- and post-award activities including the allocation of budgets, ensuring funds are expended correctly according to university and grant guidelines, processing journal entries and cost transfers as needed, reconciling reports and financial data, and managing the closeout and Financial Status Reporting process. This position will work directly with project PIs, Co-Is and administrative staff to insure effective, accurate and timely grant proposal development, budget allocation, project initiation, and maintenance and reporting of all financial activity.

This position works independently on a variety of complex level grants/contracts, including those from NIH (such as K-series) and private foundation grants up to $3M. These grants, contracts and awards may involve highly detailed budgets, multiple projects, Cores and Subawards, higher complexity Foundation grants and pharmaceutical company clinical trials. May also work directly with management of non-sponsored funds, including general funds and gifts, on a limited basis.

Specific Duties & Responsibilities:

  • Develops and prepares financial reports for forecasting and results analysis for selected faculty and the Department of Medicine.
  • Advises faculty and staff on changes in sponsored research policies.
  • Submits and coordinate submission of grant proposals ensuring that all applicable direct and indirect cost rates have been applied.
  • Confirms that anticipated promotions and other increases are calculated into the cost of project.
  • Prepares and assist in the development of budget justifications to ensure their relationship to the budgeted dollars.
  • Responsible for account reconciliation process for selected faculty (i.e. prepare detailed budget reports on a monthly basis to review accounts, etc).
  • Ensures compliance with university and/or agency regulations and restrictions (i.e., NIH regulation, JHU IRB compliance, ERS, other support, etc).
  • Assists in the tracking of proposals and other sponsored research documentation through the signature/approval processes.
  • Responsible for coordination of large grant proposals, reviewing and approving all sponsored budgets, budget justifications, and other required administrative data.
  • Verifies compliance with sponsoring organizations' guidelines, as well as with relevant University policies and procedures. Assist Principal Investigators in completion of required information.
  • Verifies faculty compliance with institutional IRB, ERS, etc. Coordinate submission of large grant proposals ensuring that all applicable direct and indirect cost rates have been applied.
  • Responsible for tracking proposals and other documentation through signature/approval processes.
  • Assist with compliance issues for sponsored research (i.e. cost transfers and effort reporting). Prepare and review various paper and electronic forms such as journal vouchers, payroll, check deposits, and purchase orders. Prepare and review electronic budgets, budget changes, and expenditure transfers

Minimum Qualifications (Mandatory):
  • Bachelor's Degree in Finance, Accounting, or other related field required.
  • Requires a minimum of two years progressively responsible experience in a related administrative/financial position, preferably in an academic or medical setting required.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.*

* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

** Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Preferred Qualifications:
  • NIH Grant and Contract experience.
  • Advanced knowledge in the use of financial software applications, databases, spreadsheets, and/or word processing required.

Special Knowledge, Skills & Abilities:
  • Knowledge of accounting and budgeting theory and practices. Thorough knowledge and understanding of the Johns Hopkins University accounting system and its related fiscal offices. Specific knowledge of the operation of the Division and Department preferred.
  • Ability to make independent judgements and to act on decisions on a daily basis. Ability to work for long periods of time without direction.
  • Ability to prioritize own work and work of staff as needed. Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
  • Very strong organizational skills, analytical and problem-solving abilities, and attention to detail.
  • May oversee or coordinate the work of others.
  • Ability to maintain confidentiality.
  • Strong interpersonal and communication skills, both oral and written. Ability to effectively interact with all levels of University and Hospital employees as well as outside contacts.

Physical Requirements:
  • Sitting in a normal seated position for extended periods of time.
  • Reaching by extending hand(s) or arm(s) in any direction.
  • Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard.
  • Communication skills using the spoken word.
  • Ability to see within normal parameters.
  • Ability to hear within normal range.
  • Ability to move about.

Budget Authority:
  • Approximately 5 million per year based upon grant funds available and secured.

Classified Title: Grants & Contracts Analyst
Role/Level/Range: ATP/03/PC
Starting Salary Range: $51,210 - $70,480 annually (commensurate with experience)
Employee group: Full Time
Schedule: M-F, 8:30AM - 5:00PM
Exempt Status: Exempt
Location: Telecommute
Department name: SOM DOM Bay Rheumatology
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit and all other JHU applicants should visit

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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