Government Procurement Document Specialist
PacificSource

Job Info

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Looking for a way to make an impact and help people?

Join PacificSource and help our members access quality, affordable care!

PacificSource is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, sexual orientation, gender identity or age.

Diversity and Inclusion: PacificSource values the diversity of the people we hire and serve. We are committed to creating a diverse environment and fostering a workplace in which individual differences are appreciated, respected and responded to in ways that fully develop and utilize each person's talents and strengths.

Position Overview: The Government Procurement Document Specialist is responsible for developing and writing responses to requests for proposals (RFPs) or applications (RFAs) that are part of a government-regulated procurement process. In addition, this position also performs research, compiles information, manages project documentation, and supports the Government Procurement Technical Writer and additional members on the Government Procurement team. This position is tasked with ensuring a smooth flow of information and consistent messaging in proposals by proofreading, editing, and rewriting sections of a proposal, as required.

Essential Responsibilities:

• Under the direction of other team members or leaders, develop and write responses to requests for proposals or applications.
• Work closely with internal subject matter experts to develop narratives, gather forms, compile exhibits, and finalized reports.
• Conduct first level of internal quality review of responses related to compliance with requirements, drafting guides and style guides, whether the response is consistent with strategy and themes, etc.
• Proofread, edit, and rewrite elements of procurement documents, as requested or directed.
• Write persuasively and clearly under tight deadlines.
• Manage project documentation under the direction of project leadership. Maintain electronic and paper files and records.
• Provide supplemental project support for various project activities, including maintaining project tracking sites, creating and maintaining templates, tracking narrative and project components, and developing RFP transition documents upon notification of successful award.
• Coordinate with proposal team members and other staff members to ensure deadlines are met.
• Actively participate as a key team member in department meetings.
• Actively participate in various strategic and internal committees in order to disseminate information within the organization and represent company philosophy.

Supporting Responsibilities:

• Meet department and company performance and attendance expectations.
• Follow the PacificSource privacy policy and HIPAA laws and regulations concerning confidentiality and security of protected health information.
• Perform special projects and other duties as assigned.

Work Experience: Minimum of one year of related experience. Experience in managed care operations (specific to the health care industry) and technical RFP or RFA response development strongly preferred. Experience in proposal management, communications, grant writing, technical writing, or contract writing required. Experience with Microsoft Office applications, including, but not limited to Word, Excel, and PowerPoint as well as PDF creation, editing, and compilation.

Education, Certificates, Licenses: Bachelor degree in Marketing, Journalism, English, Communications or related field, or equivalent combination of education and experience.

Knowledge: A thorough understanding of proposal documents and solicitations preferably in the health insurance industry. Must be able to write new content that meets PacificSource's objectives and complies with procurement expectations. Must have documented experience in formatting, proofreading, editing, and managing complex materials. Experience in understanding procurement requirements. Must possess strong skills in Microsoft Word, Excel, PowerPoint, Adobe, and Visio. Experience with SharePoint or proposal software systems for document and content control. Must possess excellent communication skills, particularly in writing and must be able to communicate and work effectively with a wide variety of internal and external customers. Ability to work under pressure and meet all deadlines. Ability to consistently and effectively pay attention to detail, produce high-quality work in a timely manner, and strive to increase production without sacrificing quality. Able to work both as a team member and independently when necessary. Must have flexibility to work long hours on occasion, as required, for proposal activities.

Competencies

• Building Trust
• Aligning Performance for Success
• Building Customer Loyalty
• Building Strategic Work Relationships
• Continuous Improvement
• Decision Making
• Facilitating Change
• Leveraging Diversity
• Driving for Results

Environment: Work inside in a general office setting with ergonomically configured equipment. Travel is required approximately less than 5% of the time.

Our Values

• We are committed to doing the right thing.
• We are one team working toward a common goal.
• We are each responsible for customer service.
• We practice open communication at all levels of the company to foster individual, team and company growth.
• We actively participate in efforts to improve our many communities-internally and externally.
• We actively work to advance social justice, equity, diversity and inclusion in our workplace, the healthcare system and community.
• We encourage creativity, innovation, and the pursuit of excellence.

Physical Requirements: Stoop and bend. Sit and/or stand for extended periods of time while performing core job functions. Repetitive motions to include typing, sorting and filing. Light lifting and carrying of files and business materials. Ability to read and comprehend both written and spoken English. Communicate clearly and effectively.

Disclaimer: This job description indicates the general nature and level of work performed by employees within this position and is subject to change. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this position. Employment remains AT-WILL at all times.

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