Financial Administration Coordinator
Indiana University

Job Info

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Department

SCHOOL OF PUBLIC HEALTH - BLOO (BL-SPHB-IUBLA)

Department Information

Come join the School of Public Health-Bloomington and contribute to fulfilling our vision of a healthier tomorrow for individuals and communities in Indiana, the United States, and beyond. This is an exciting time of growth for our school, and we are hiring two Finance Administration Coordinators who will serve in a hybrid role (2 or 3 days remote) within the Dean's Office supporting the Finance Manager, Assistant Dean for Finance, and department Fiscal Officers. While these are new positions that will evolve, you'll become a subject matter expert for the school in the following areas: Purchasing, Travel, and Financial Aid.

Job Summary

Department Specific Responsibilities

• Intiates requisitions (including grant sub-award requisitions), enters receiving information, and researches and resolves issues with requisitions, purchase orders, invoices, and payments.
• Tracks and posts SIS awards; researching and following up on issues.
• Reviews/approves travel and expense requests for funds availability and compliance.
• Initiates other financial documents.
• Participates on projects such as: coordinating summer salary requests; handling the graduate work study allocation process; and special projects from time to time.
• Cross-trains with other finance staff-providing and receiving coverage
• Serves as a backup for scholarship/fellowship award management and entry.
• Regularly communicates with others in the Dean's Office, school departments, and external offices, such as the Office of the Provost, the Office of the Vice President of Research, the Bursar, the Office of Student Financial Assistance, and the Office of the University Controller.

General Responsibilities

• Under moderate supervision, performs financial and administrative tasks related to processing financial or other administrative records.
• Processes documents into the university's central information systems (Travel, KFS, HRMS, etc.) and verifies that information is correct. Investigates and resolves discrepancies in financial documents.
• Maintains records of financial transactions, compiles data, and prepares reports.
• Verifies accuracy of adjustments to payroll including supplements and garnishments. Audits, coordinates, and processes payroll; verifies accuracy of payroll information.
• Confirms available accounts and ensures timely payments are made to payees.
• Responds to inquiries regarding financial and/or personnel policies and procedures.
• Serves as a liaison to department and/or other university divisions.
• May provide guidance to lower-level employees on their day-to-day work.

Qualifications

EDUCATION

Required

• High school diploma or GED

Preferred

• Associate's degree

WORK EXPERIENCE

Required

• 2 years of relevant experience

Combinations of related education and experience may be considered.

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Highly thorough and dependable
• General knowledge or demonstrated ability to learn basic functionality of IU systems (KFS, HRMS, SIS)
• Experience in managing and documenting workflows, processes, and/or data entry.
• Basic understanding of technology.
• Ability to use standard office equipment such as phone, fax, scanner, etc.
• Proficiency in computer systems, including standard Office software.
• Basic accounting and financial skills; ability to reconcile accounts.
• Prior demonstrated ability to apply concepts and policies to daily work functions
• Good oral and written communication skills
• Ability to clearly present material and make it accessible to a specific audience.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Advertised Salary

$19.25 - $22.00 per hour

($40,040 - $45,760 annualized)

Benefits Overview

Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Intermediate

FLSA: Nonexempt

Job Function: Finance

Job Family: Financial Administration

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

Request Support
Telephone: 812-856-1234

This job has expired.