Facilities Specialist
Fin Ops Admin OCM F30 80 311

Job Info

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Facilities Specialist

We're looking for colleagues who are ready to Think Big, Go Fast, Deliver Awe, and Win Together. These core values embody our diverse and inclusive culture and help us live out our mission of "getting people the care they need when they need it." Over the last 30 years, our company has established itself as the market leader in managed care for the workers' compensation industry. We are committed to making a positive impact in the lives of the injured workers we serve, and we have fun doing it. 

Salary Range: 12.50 - 18.75 Hourly
Salary may vary based on location, years of experience, qualifications, and skill set. 
 
Benefits Summary: 
In return for your commitment to our company's mission, we offer a vast array of benefits to help support the whole you. 

• Opportunities to work from home 
• Competitive wages with opportunities to earn annual merit increases 
• Paid development hours to use for professional and community development! 
• Generous paid time off, 8 company holidays, and 2 floating holidays per year 
• $1,000 Colleague Referral Program 
• Enterprise Recognition Program rewarding colleagues for their extraordinary work 
• Exclusive discounts on travel, activities, and merchandise via work discount program 
• Colleague Assistance Program that provides free counseling and financial services 
• Tuition Reimbursement Program including certifications 
• Quantum Health: A healthcare navigation platform to help our colleagues make the best, most cost-effective healthcare decisions 
• Medical, dental, and vision insurance 
• Pre-Tax FSA and HSA health savings accounts 
• 401(k) matching 
• Company paid life insurance 
• Company paid short term and long-term disability 
• Referral program
• Healthcare concierge 
• The One Call Foundation which aims to help colleagues during unexpected emergencies, from car accidents to natural disasters. 

The Facilities Specialist assists the Facilities Manager in keeping the officein the best possible condition and is responsible for managing incoming generalfacilities requests and directing them to other appropriate parties ordepartments as needed.  This role also ensures the smooth and efficient processing ofall incoming and outgoing mail and is responsible for ordering and maintainingoffice supplies. 

GENERAL DUTIES & RESPONSIBILITIES:

• Maintains the company box truck, which is used for delivery and pick-up of furniture, supplies and other large items as per the Purchasing department requests.
• Moves office furniture/equipment and set-up of ergonomic equipment per HR requests.
• Orders and maintains One Call's printing materials, including office stationery, letterhead, invoices, envelopes, checks, billing forms, business cards, etc.
• Moves office furniture/equipment and set-up of ergonomic equipment per HR requests.
• Coordinates with refreshment machine vendor to ensure vending machine needs in break rooms.
• Coordinates with printing solution company regarding maintenance andrepair of all multi-functional printers 
• Cleans and maintains all One Call refrigerators, cleans or replaces carpet tiles, cleans floor spills, wall paint and any other items which are not the responsibility of building management.
• Stocks and maintains One Call break rooms, ensuring adequate authorized break room supplies are available for associates.
• Executes moves within the company to improve departmental flow, including space planning for private offices and departmental realignment.
• Manages and maintains facilities equipment including departmental tools, carts, dollies, trolleys and related equipment.
• Provides security and escort of colleagues from company premises during terminations.
  
• Secures and maintains records of company keys, including offices, desks and cabinets.
• Coordinates with document shredding vendor regarding shred bins and offsite storage of sensitive documents.
• Works with One Call's Security Officer for HIPAA related issues (ensure protection of PHI) in relation to document security.
• Serves as Fire Deputy for One Call ensure successful fire drills and proper fire suppression equipment in all One Call areas. Coordinates proper maintenance and inspection of all fire suppressions equipment and stocks and maintains all One Call Care Management's First Aid Kits.
• Ensures that all work areas are clean and clear of any safety hazards.
• Manages the mailroom processes (process, stamp, delivery and pick-up).
• Assists the Shipping and Receiving Department during period of high volume, when colleagues are out of the office, or when special project needs arise.
• Processes special requests that are submitted by senior leadership.
• Completes additional duties as may be assigned or as deemed necessary by leadership.

 

 

EDUCATIONAL AND EXPERIENCE REQUIREMENTS:

• High school diploma or G.E.D. required.
• Facilities experience preferred.

 

GENERAL KNOWLEDGE, SKILLS & ABILITIES:

• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Must be able to lift some heavy items up to 75 lbs.
• Must have a positive attitude and work ethic, be detailed oriented, able to multi-task, & meet strict deadlines.
• Demonstrates strong listening skills and gives full attention to what other people are saying, taking time to understand the points being made, and asking questions as appropriate.
• Communicates effectively both verbally and in writing as appropriate for the needs of the customer and department.
• Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Exhibits a professional manner in dealing with other associates to maintain constructive working relationships.
• Ability to communicate information and ideas effectively so others can understand.
• Knowledge of administrative and clerical procedures such as managing files/records, designing forms and other office procedures and terminology.

 

PHYSICAL/EMOTIONAL DEMANDS & WORK ENVIRONMENT: 

• For roles located in office or home settings, this job is primarily sedentary and may involve repetitive motions; the employee is regularly required to sit, use hands and fingers, speak, and hear.
• For roles located in the field, this job is primarily active; the employee is regularly mobile and must be able to utilize transportation (such as driving), sit, use hands and fingers, speak, and hear.
• The employee is occasionally required to stand, walk, and lift objects (up to 10 lbs. weight; up to 4 ft. height).
• Specific vision abilities required by this job include ability to see things from a close distance and ability to adjust focus.
• The work environment utilizes florescent lighting; noise level is moderate.
• The emotional demand of the job may cause undue stress from, but not limited to, moderate/heavy workload.
• Reasonable accommodations will be individually assessed and possibly made to enable individuals with disabilities to perform the essential functions of the position.
• Please be advised the job description is subject to change at any time.

 

This job has expired.