Executive Assistant

New York, New York

Posted in Recruitment Consultancy

This job has expired.

Job Info

Your new company
A Global Investment Bank In New York City.

Your new role
Are you a detailed orientated multitasker who can work well under pressure? Are you organized and a quick learner? UBS is looking for an Executive Assistant / Team Assistant who can:

  • manage and maintain calendars, schedule meetings using various technologies, and resolve scheduling conflicts for both internal and external meetings across multiple time zones
  • collaborate with other teams / assistants from multiple divisions across UBS and ensure forward planning for meetings, events, and deliverables
  • support multiple executives with various administrative tasks - print, collection of mail / packages
  • coordinate travel, complete TRACT forms, book flights & ground transportation, follow any COVID related policies and schedule overseas meeting schedule
  • completion of Visas
  • complete business expense claims promptly following the UBS expense policy
  • assistance with preparation of PowerPoint presentations and other documents
Key Responsibilities
  • Administrative organization and coordination of meetings
  • Administers filing systems both manually and electronically
  • Performs and coordinates routine and/or specialized work
  • Manages incoming mail and calls
  • Coordinates other assistants and clerical staff
Key Deliverables
  • Reports, presentations, and external/internal correspondence
  • Organizational services and support including the ordering of supplies and equipment, organization of travel arrangements and telephone and visitor screening,
  • Payroll for staff eligible for overtime and overtime reports
    • Requires excellent organizational skills and the ability to manage multiple tasks simultaneously.

What you'll need to succeed
  • demonstrate proficiency in Microsoft Office (Outlook, Teams, Word, PowerPoint & Excel)
  • strong organization skills, with an innate sense of how to prioritize in a fast-paced work environment
  • efficient, proactive, resourceful
  • strong verbal communicator, confident conversing with both peers and leadership
  • must be able to multitask and manage competing tasks / demands efficiently and can meet deadlines in a quickly changing environment
What you'll get in return
Together. That is how we do things. We offer talented people around the world a supportive, stimulating, and diverse working environment. We will value your passion and commitment. And reward your performance. You will get the chance to work for a very well-respected global brand as well as start a contract position with a chance of extension.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. #1150159

This job has expired.

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