Events Manager, Reynolda House Museum of American Art
Wake Forest University

Job Info

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Job location: Winston Salem, NC

Employment Type: Full-time
Posted data: 2021-07-27
Req: R0003645
Please note:

• Additional documentation must be added at the bottom of the third screen under the "My Experience."
• Internal candidates must apply via the internal career portal. Do not proceed with your application from this website.
• DO NOT complete the application without the required attachments as you will be unable to edit your application.

** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.Job Description SummaryThe Manager of Events is the front-facing member of the Reynolda team who ensures that experiences deliver on the Reynolda brand promise. This staff member creates and oversees welcoming and inspiring events. The Events Manager hires, trains and schedules a part-time staff member to ensure that Reynolda events are keeping with the expectation of our visitors, reaching revenue aspirations, and cultivating collaborative and inclusive environments. With limited supervision, the Events Manager plans the logistics and execution of events offered by Reynolda House and Reynolda Gardens; assists the Director of Advancement and the Advancement Manager with fundraising events; and manages a departmental budget for revenue and expenses. Job Description

About Reynolda

Reynolda, in Winston-Salem, N.C., is a rare gem among the nation's cultural institutions and historic greenspaces that includes a 51-year old American art museum, 129 acres of formal gardens and trails, and boutique shopping and dining in more than 25 conserved, historic buildings. As one of the most distinctive areas of the Reynolda Campus of Wake Forest University, Reynolda delivers experiences that enlighten the mind and revive the senses, and we prioritize creating an environment where people thrive.

Essential Functions:

• Responsibility for events planned and/or supported by the Museum and Gardens, to include but not limited to: menu planning, rental orders, space reservations, parking, security, and coordination of event set-up/breakdown with catering/part time staff/other vendors.

• Responsibility for working with vendors.

• Coordinates and implements events including, but not limited to, Reynolda fundraising events, corporate partner events, annual Community Day, plays, concerts, special tours, after hour events, VIP events, and Member's opening celebrations.

• Hires, schedules and manages a team of front-facing staff members responsible for creating an exceptional experience.

• Develops and integrates strategy for execution of events and programs

• Develops annual and event specific budgets and analyzes financial reports.

• Identifies opportunities for revenue growth through increased events.

• Collaborates with the marketing and communications team to ensure adherence to brand in events.

• Works in close collaboration with staff in all departments and ensures that event logistics are shared one month in advance, with the security and facilities department as well as front desk to ensure proper staffing.

• Makes decisions and recommendations in advancement of Reynolda's strategic directions.

• Performs other related duties as assigned.

Required Education, Knowledge, Skills, Abilities:

• Bachelor's degree in a hospitality-related field.

• General knowledge of event planning strategies, processes, and available resources.

• Share logistical responsibilities for all events planned by the University Events office. These responsibilities include, but are not limited to: rentals, floral, linens, catering, logistics and vendor negotiation.

• Fluency and experience in the following systems: Google Apps, all major Social Media platforms, and Microsoft Office.

• Ability to manage and motivate staff members in a high-impact environment.

• Extremely detail-oriented, with a strong ability to organize workflow and coordinate multiple concurrent activities including the ability to set and meet realistic project timelines.

• Ability to work under pressure and with deadlines.

• Exceptional organizational skills and attention to detail.

• Ability to manage and meet deadlines on multiple tasks.

• Ability to work successfully independently and in a team environment.

• Ability to adapt to new software and propose new solutions.

• Ability to communicate clearly and effectively, both verbally and in writing, with internal and external colleagues.

• Creative decision-making skills; research, analytical, and critical thinking skills.

• Ability to work evenings and weekends, as necessary.

• Ability to meet the requirements of the University's automobile insurance.

Accountabilities:

• Responsible for own work.

• Responsible for supervising one or more employees.

Physical Requirements

Light work. Exerting up to 30 pounds of force occasionally and/or a negligible amount of force frequently and constantly to move objects. Stooping, crouching, reaching, standing, walking, pushing, pulling, lifting. fingering, talking, and hearing. Close visual acuity. Subject to both environmental conditions: Activities occur inside and outside. Not substantially exposed to adverse environmental conditions.

Note:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

To help provide a safe learning and living community, Wake Forest University conducts background investigations and drug screens for all final candidates being considered for employment.

Wake Forest seeks to recruit and retain a diverse workforce, and encourages qualified candidates across all group demographics to apply.

Wake Forest University is committed to providing access and reasonable accommodation in employment for individuals with disabilities.

Additional Job DescriptionTime Type RequirementFull timeNote to Applicant:This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.

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