Course Materials Lead (temporary)
University of Colorado Colorado Springs

Job Info

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Course Materials Lead (temporary) - 28812 University Staff

Description
Envision yourself in a collaborative, inclusive, and innovative work environment that has a deep commitment to position our graduates for success in their professional and personal lives. Visualize applying your energy and skills for an organization that respects and cares about its employees enough to offer some of the best benefits of the industry while encouraging every team member to grow, collaborate, and provide input on how to consistently make the workplace a place people love to work. Imagine working at a college that welcomes everyone — students, faculty, staff, and community members — regardless of their backgrounds, beliefs, or traditions. If what was just described is what you look for in a workplace, welcome to the University of Colorado Colorado Springs (UCCS)!

UCCS is currently seeking applications for a temporary 75% time Course Materials Lead in the Bookstore. Over 70% of the bookstore's sales volume is from course materials, making it critical to the success of the bookstore. Additionally, providing textbooks and course materials to UCCS students directly supports the mission of the university by furthering the institution's vision of advancing knowledge, making course materials an indispensable component of the student experience. Providing textbooks and course materials on time, in the right quantities, at a reasonable price, and at an acceptable margin is critical to the bookstore's success. This requires strategic planning and execution of early book adoptions, dynamic and early sourcing/buying for the best costs, accurate buyback to avoid unnecessary re-buys and freight expense, timely vendor returns for rebates and remuneration, providing lower cost rental options, and competitive market pricing. This position plays a key role in assisting the Faculty Liaison, Course Materials Buyer, and Director in achieving these objectives.

Who We Are:

The University of Colorado Colorado Springs (UCCS) is one of four campuses in the University of Colorado system and is home to over 9,000 undergraduate and 1,800 graduate students. We have a strong focus in fueling student success by creating, using, and maintaining a multitude of different offices and programs. Overall, UCCS is constantly focused of preparing our students to have success in the future, and we understand that every single employee on our campus has a significant effect on that focus. Find more information about working at UCCS here: https://hr.uccs.edu/work-at-uccs.

The city, which was recently ranked as the number two Best Places to Live by U.S. News & World Report in 2022, known as Olympic City USA, rests at the base of Pikes Peak, the inspiration for the song "America the Beautiful" and a must-see for residents and visitors alike. With a mild climate and 247 days of sunshine each year, the Springs boasts some of the state's best recreation opportunities. Find out more about living in Colorado Springs through the Visit Colorado Springs page: https://www.visitcos.com/.

Job Duties:

Document Processing

Process invoices, credit memos, research billing variances, update course materials pricing, maintain NetSuite (process item and adoption uploads) collaborate with and assist Faculty Liaison, Course Materials Buyer and Director. Assist with Special Account management. This position assists with the Day One Access program ensuring pricing complies with HEOA requirements, assists with pricing negotiation, assists with OER materials compilation and reporting, and customer support.

Pricing

This position assists with entering pricing, checking pricing on invoices and credits, and calling vendors on pricing.

Day One Access

In collaboration with the Course Materials Buyer and Faculty Liaison, assist with course set up in Verba/Vitalsource and NetSuite.

Online Operations

Assist the Operations Manager with training, oversight, and operations of the online department students. Coordinate text processes and operations of the department. Ensure the online order backorder list is maintained, updated, and effectively communicate to team notes that need to be shared with customers. Correct inventory errors that occur in relation to online operations.

Store Operations

May have store opening and closing duties. Closing duties may include securing cash at the end of the day, processing appropriate paperwork, and securing of physical inventory through careful closing procedures.

Returns

This position assists with overstock textbook returns, ensuring they are processed in a timely manner, ensure credits are received and applied to publisher account so that buying decisions for each term can utilize vendor credits in a timely and efficient manner. This position will also assist with rental returns so they are processed in a timely manner to include collecting on delinquent accounts.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Job Competencies:

Knowledge of course materials operations. Excellent customer service and communication skills. Detail orientated. Ability to work independently and make decisions in accordance with organizational policies. Critical thinking and problem-solving skills. Ability to accept and apply feedback and training. Ability and desire to contribute to a diverse team and inclusive environment is a must.

Work Location: On-site

This position has been determined to be eligible for overtime (non-exempt) under the Fair Labor Standards Act (FLSA).

This is a temporary position expected to last 6 months.

What We Offer:

Salary Range: Generally starting at $16.00 - $18.00 per hour.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

This position is eligible for paid sick leave. Information on benefits, including eligibility, is located at: http://www.cu.edu/employee-services.

This position is dependent on the availability of auxiliary revenues funding.

Tentative Search Timeline:

Priority will be given to applications submitted by 5 pm MST February 3, 2022. However, this posting will remain open until filled. The potential dates for interviews with the supervisor and appointing authority will be the week of February 6, 2023. The potential employee start date is February 10, 2023.

The University of Colorado Colorado Springs is committed to providing a safe and productive learning, living and working community. To assist in achieving this goal, we conduct background investigations for all prospective applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history check.

UCCS is an equal opportunity and affirmative action employer. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University of Colorado does not discriminate on the basis of race, color, creed, religion, national origin, gender, disability, age, veteran status, sexual orientation, gender identity or expression, genetic information, political affiliation or political philosophy in its programs or activities, including employment, admissions, and educational programs. Alternative formats of this ad can be provided upon request for individuals with disabilities by contacting the Office of Human Resources at (719) 255-3372.

The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.


Qualifications
Please note that while the position details both required qualifications as well as preferred qualifications below, we want applicants to be aware that they do not need to have all of the desired skills and experience to be considered for this position. If you meet the minimum qualifications, have passion for the work, along with experience in a related field, you are encouraged to apply. We encourage on-the-job training for any additional skills or knowledge that become relevant to the position.

Minimum Qualifications:

3 months or more of bookstore experience, either as a student or professional

Preferred Qualifications:

Two years university bookstore buyer experience Experience at the UCCS bookstore

Physical Requirements:

While performing the duties of this job, the employee is frequently required to move. Employee is occasionally required to have long periods of sitting, moderate bending, balancing, stooping, kneeling, crouching, crawling, reaching, handling, and feeling. Employee must also have near and far acuity, depth perception, accommodation, color vision and normal field of vision. The employee must occasionally lift and/or move up to 50 pounds and will frequently lift and/or move up to 20 pounds.

To perform this job successfully, an individual must be able to perform each of the established essential functions and meet the physical and environment demands described satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, physical and environmental demands.

Applicants with disabilities: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date. If you need special accommodations at the work site, you must notify the appointing authority or Human Resources.
Special Instructions to Applicants: · Applications submitted by February 3, 2023 will receive full consideration. · Applications submitted through email or surface mail will not be considered. Please apply at cu.edu/cu-careers (job #: 28812). · Official transcripts will be required upon hire. · Upon request, please be prepared to provide five professional references (at least two previous/current supervisors), including their email contact information. If you have technical difficulties with your application, please contact the CU Careers help desk at 303-860-4200 #5 or cucareershelp@cu.edu. Job related inquiries should be directed to the posting contact. The University of Colorado Colorado Springs will not sponsor work visas or permanent resident applications for this position. Application Materials Required: Resume/CV Application Materials Instructions: Please be sure your resume includes any and all relevant experience to be accurately assessed against the qualifications listed in the posting. To apply, please submit the following application materials to this posting. 1. A current resume. Must include date ranges to include month and year (mm/yyyy) and whether the position was full time or part time. When submitting the materials, check the Job Specific Attachments box next to each document in order for the search committee members to see your materials

Job Category: Professional Support Services

Primary Location: Colorado Springs Department: C0001 -- Colorado Springs Campus - 40105 - VCSA-AUX-UCCS RETAIL SERVICES

Schedule: Part-time

Posting Date: Jan 27, 2023

Unposting Date: Feb 3, 2023, 10:59:00 PM Posting Contact Name: Paul Deniston Posting Contact Email: pdenisto@uccs.edu Position Number: 00799786





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