Coordinator, Contract Management
PHH Mortgage

Job Info

Job Description

The Contract Management Coordinator / Affidavit Team member is responsible for the timely review and execution of legal documents drafted by outside legal counsel. The duties of this job require a high degree of detailed analysis and maintaining established standards of quality for documents with both financial and legal terminology used in legal proceedings. Drive, determination, and a self-disciplined approach to achieving results are necessary skills for successful job performance.


· Review and execution of a variety of documents for court proceedings pertaining to servicing mortgage loans., (documents such as affidavits (sworn statements), declarations, complaints (petitions to commence first legal), deeds, Certification of Proceeds, Pleadings, Proof of Claims, Loss Mitigation Affidavits, Real Estate Owned (REO) supporting documents, etc. These documents are required in support of the Foreclosure proceedings, Bankruptcy proceedings, and REO transactions.

· Notarization of legal document while ensuring you meet all state notary guidelines

· Review and confirm the accuracy of documents drafted by outside counsel

· Ensure all the steps taken during the verification, execution and notarization of documents are in compliance with Ocwen's policies and procedures, state and federal laws

· Communicate with investors; vendors, attorneys, other business units teams, Ocwen's legal and senior leadership to manage cases toward resolution

· Produces error free work material by assuring data and documents are consistent, error-free, formatted properly, and compliant to Ocwen, investor, state and federal verbiage requirements

· Associates must be able to adhere to the training plan and certification processing order to become proficient in all and every document handled by contract management

Partner with internal and external counsel to ensure documents are completed correctly

Identify, research, and resolve document discrepancies

· May be called upon to testify on behalf of Ocwen in legal proceedings regarding executed documents

· Navigate effectively through the system of record to ensure all information within all documents are verified in a timely manner

· A team-player: Work with co-workers to assist in achieving department goals

Key Result Areas:

· Maintain department quality standards

· Meet or exceed individual departmental standards


· High School Diploma, GED, equivalent certification, or military experience

· The ideal candidate has Mortgage Loan Servicing experience, with emphasis in Foreclosure and/or Bankruptcy processing

· Knowledge of the Foreclosure process (Complaint, Affidavit of Debt, Substitution of Trustee, Foreclosure Deeds, etc.) preferred

· Knowledge of the Bankruptcy process (Proof of Claim, Motion for Relief, Reaffirmation Agreements, etc.) preferred

· Foreclosure and/or Bankruptcy terminology

· Detail oriented

· Excellent written communication skills

· Proficient with Microsoft applications (Outlook, Word, Excel, Access, PowerPoint)

· State Notary required (Will be paid by company)

· Ability to work effectively in a fast-paced environment

· Ability to multitask

· Financial Knowledge preferred

· Organizational and time management skills (ability to prioritize efficiently)

· Good problem solving skills

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