Contracts and Corporate Compliance Manager
Volunteers of America - National Services
Job Info
Volunteers of America National Services (VOANS) is seeking a Contracts and Corporate Compliance Manager for our Eden Prairie, MN office. Come join a thriving organization nominated as One of the Best Places to Work in 2024!
Schedule: Hybrid Monday-Friday 8:00 AM-5:00 PM *3 days onsite, 2 days work from home
Salary: $75,000-$80,000
About the Job: Assists in the management of contracting services for Volunteers of America National Services - Healthcare and contributes to overall effectiveness and efficiency of the organization's legal function.
Benefit Highlights:
- Competitive benefits package: Medical, Dental and Vision Insurances
- FSA / HSA
- Various Employee Wellness Programs
- 403(b) Retirement with discretionary match of 50% on up to 6% of employee contribution
- Company paid Short-Term Disability Coverage
- VOANS is a non-profit organization. Employees may be eligible for the Public Service Loan Forgiveness program
- Contract Review and Compliance.
- Coordinate and prepare policies and procedures applicable to corporate and field staff.
- Improve and coordinate process improvement strategies across multi-functions.
- Maintain all facility agreements in VOANS's contract management system.
- Negotiate, analyze, prepare, and review agreements and leases in conjunction with legal counsel.
- Analyzes all requirements and provisions in contracts, including terms and conditions, to ensure compliance with all laws and regulations and company policies and procedures.
- Effectively manage, facilitate, engage and negotiate with all involved parties; executive leadership, management, clinicians, medical staff leadership, suppliers, legal representatives, manufacturers distributors and service providers.
- Ensure mutual understanding of contract requirements between all parties involved.
- Works collaboratively with facility leaders and business partners to audit and review existing contracts that are renewing or expiring and revise or terminate contract as needed.
- Ensure the facilities have all required agreements according to State and Federal Regulations.
- Review contract pricing and costs with finance and negotiate when appropriate.
- Assist in developing and enforcing a Contract Review and Management program for VOANS.
- Assist in drafting and administering Request for Proposals (RFPs) for Facilities.
- Assist in drafting and maintaining blank template agreements for facilities.
- Identifies potential improvements to existing policies.
- Prepares reports on the status of contracts for management.
- Coordinate and prepare annual report filing on behalf of 400+ corporate entities.
- Prepare and file annual business license renewals; assist as needed in preparation and filing of franchise tax reports, sales tax exemption, charitable solicitations registration, and other routine corporate filings.
- Prepare board and committee materials for and coordinate with directors and management staff for board and committee meetings; prepare minutes, as needed for Office of Legal Affairs and Finance.
- Serve as point of contact for outside service of process vendor and work with finance department on invoicing process; as needed.
- Prepare certified resolutions and maintain resolutions books, as needed.
- Provide legal support and guidance related to affiliate charter compliance with legal, governance and other chartering standards and/or changes to a charter's organizational documents.
- Ensure that Corporate filings with the state are completed timely.
- Gather signatures relating to Board resolutions and bank signatures.
- Full meeting management for the VOA Inc. CFO on multiple VOA Inc. Committee meetings, including setting up and running Zoom meetings.
- VOA Inc. CFO and Finance Department admin support, including but not limited to travel arrangements, calendar management, document routing management and various analysis.
- Provide update of VOANS Board list for audits and tax documents.
- Support attorneys in coordinating and facilitating annual conflicts of interest disclosure process, HIPAA reporting and other corporate compliance reporting.
- Draft corporate documents for formation of legal entities including nonprofit corporations, LLCs and limited partnerships.
- Update and maintain corporate databases.
- Maintain all Board and Officer lists for VOA, Inc., VOANS and related entities and serve as Office of Legal Affairs liaison on these matters.
- Research statutes, legal documents, judicial decisions, legal articles, codes, corporate information, public records and other documents as requested; analyze research data.
- Technology Support
- Provide technology assistance and support to attorneys, as needed.
- Stay up to date on new databases and systems; attend trainings on new systems as needed.
- Implement systems and procedures to help Legal function operate most efficiently.
- Three 3-5 years in Contract Management, Legal field or in a related area
- A paralegal certificate from an accredited/ABA-approved program and/or A Juris Doctor
Volunteers of America National Services (VOANS), a wholly owned subsidiary of Volunteers of America, Inc., (VOA) is a national faith-based, human services non-profit organization. VOANS provides affordable housing and senior healthcare services in 40 states and Puerto Rico. VOANS has annual revenue of approximately $300 million, including unconsolidated affiliated entities
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