Class Schedule Coordinator - Office of the Registrar (165424)
University of Illinois

Job Info

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Job Details

Description:

Class Schedule Coordinator

Office of the Registrar

University of Illinois Urbana-Champaign

The University of Illinois at Urbana-Champaign has an opening in the Office of the Registrar for a Class Schedule Coordinator. The Class Schedule Coordinator will provide oversight for the Facility Management and Scheduling unit on the many aspects of creating and maintaining the class schedule and classroom assignments for the entire campus. In addition, the Class Schedule Coordinator will be responsible for training departmental schedulers, assigning classroom spaces, and managing day-to-day questions/issues related to section set-up.

The University of Illinois is an Equal Opportunity, Affirmative Action employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status. For more information, visit http://go.illinois.edu/EEO.

Major Duties and Responsibilities:

• Monitor and coordinate department section creation and advise over 120 departments on best practices for creating and managing all aspects of section set-up. This includes assignment of proper schedule types or grade modes, controlling restrictions, techniques to use the reserved seating feature, and instructor assignments.
• Oversee production of the online class schedule for student registration purposes in Banner Self-Service (student registration system) and for public historical record in the Course Explorer (online class schedule) each term (Fall, Winter, Spring, Summer).
• As primary contact for scheduling and facility management, routinely communicate with department schedulers, instructors, and other administrators regarding issues related to scheduling timelines and classroom assignments.
• Analyze all components of section/course information to reduce problems for student registration, grade processing, and billing.
• Assist Associate Registrar with term roll and archiving processes in all scheduling tools: Banner, Ad Astra, and Course Explorer.
• Coordinate and distribute incoming work evenly throughout the unit.
• Test relevant areas in Banner, Ad Astra, and Course Scheduler applications during upgrades and provide feedback to project managers.
• Implement and enforce campus policies related to standard scheduling, classroom capacities/fire codes, credit and grade modes, and Student Code policies related to classes.
• In conjunction with the Associate Registrar, develop training materials and presentations for departmental schedulers. Add educational content to the Office of the Registrar website.
• Report classroom issues to Facilities and Services and Technology Services and monitor outcome or make adjustments on behalf of users.
• Assist, as needed, the event reservation processors to coordinate the schedule of final exams.
• Serve as an advisor for the Course Explorer (online class schedule) work group. Manage section set-up for departments during staffing vacancies.
• Update internal Wiki pages to document processes and procedures to preserve institutional knowledge.

Required education, experience, and qualifications:

• Bachelor's degree.
• A total of one year in education, training and/or work experience in a higher-education setting. (Note: Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.)

Preferred education, experience, and qualifications:

• Experience with Ellucian (BANNER) Catalog and Schedule application and/or Ad Astra application.

Successful candidates will have:

• Analytical skills that involve allocation of limited resources.
• Good organizational skills with the ability to juggle several detailed assignments concurrently and often under pressure of impending deadlines.
• Ability to interact effectively and congenially with a diverse group of people including faculty, administrative staff, and students.
• Computer skills in basic office software packages including Outlook.
• Knowledge of physical aspects of the UIUC campus, specifically, the location, layout, unique attributes, and special use capabilities of classrooms and instructional spaces.
• An understanding of classroom preferences and needs of instructors and programs with regard to location, equipment, and class sizes.

Salary and Appointment Information:
This is a full-time, benefits-eligible Civil Service Program Coordinator position appointed on a 12-month service basis. The expected start date is as soon as possible after the close date. Salary is commensurate with experience and qualifications.

To Apply:

Applications must be received by June 6, 2022. Apply for this position using the "Apply for Position" button below. If you have not applied before, you must create your candidate profile at http://jobs.illinois.edu. If you already have a profile, you may be redirected to that existing profile via email notification. To complete the application process:

Step 1) Submit the Staff Vacancy Application.

Step 2) Submit the Voluntary Self-Identification of Disability forms.

Step 3) You must then upload your cover letter, resume (months and years of employment must be included), and academic credentials (unofficial transcripts or diploma may be acceptable) for all degrees attained including bachelor's degree, and names/contact information for three references. Academic credentials will be verified before hire.

To be considered as a transfer candidate, you must apply for the position using the "Apply for Position" button below. Applications not submitted through this website will not be considered. For further information regarding this position, you may contact Jen Cochrane at walburnc@illinois.edu. For questions about the application process, please contact 217-333-2137.

University of Illinois faculty, staff and students are required to be fully vaccinated against COVID-19. If you are not able to receive the vaccine for medical or religious reasons, you may seek approval for an exemption in accordance with applicable University processes.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. Convictions are not a bar to employment.

As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment.

College Name or Administrative Unit:

Office of the Provost

Category:

2-Administrative

Title:

Class Schedule Coordinator - Office of the Registrar (165424)

Open Date:

05/17/2022

Close Date:

06/06/2022

Organization Name:

Office of the Registrar

This job has expired.