Buyer
Yavapai College

Job Info

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Description of Position

**First Review April 20, 2022*****Second Review May 6, 2022***Assists the Procurement and Contract Services Director and department by developing a thorough understanding of Yavapai College's policies and procedures in order to regulate responsible and legal procurement and contracting practices. Interprets and communicates policies and procedures to departments and suppliers. Identifies and selects suppliers, conducts procurement processes (including solicitations-informal and formal); determines procurement method based on dollar amount, timeliness required, existing contracts and/or competitive bidding; Assists departments by providing trainings and resources to new and existing employees, primarily Banner ERP (e.g., issuing requisitions, monitoring approval status). Assists departments in initiating purchase requisitions; examines and analyzes requisitions and backup documentation for completeness and accuracy of information; contacts department, initiator, and/or supplier to clarify or complete information. Subsequently, issues purchase orders through Banner ERP, expedites accordingly, monitors timely deliveries and assists with any issues pertaining to orders. Oversees general procurement email account: Reviews all correspondence; distributes, organizes, and logs incoming/outgoing contracts or documents and notifications relating to new and renewing contracts; provides necessary updates to ensure exceptional customer service. Oversees contract repository of electronic files: Organizes and files electronic contracts and related documents; updates and notifies appropriate stakeholders and assigned buyers of deadlines/requirements for renewing/terminating contracts. Works with originating departments and suppliers to compose, modify, and finalize a variety of contracts under supervision of Procurement and Contract Services Director. Procurement and credit card database maintenance: maintain user listing and dollar limits of departments and others for purchasing cards, issue new cards, cancel existing as needed.Minimum Expectations & Requirements

Associate's degree and two years of related experience with procurement, purchasing, contracting, finance or other closely related areas.

Act as representative for both internal and external department customer relations by establishing and maintaining good working relationships with YC employees and suppliers.

Ability to obtain or possess Certified Professional Public Buyer (CPPB) certification

Knowledgeable with Microsoft Office Suite (Word, Excel, Outlook)

Regular attendance is an essential job function as it demonstrates dependability towards the performance of job duties

Preferred Skills & Abilities

Bachelor's degree

Customer service

Experience with Banner ERP Software

Work experience in a community college/higher education work environment.

Essential Functions

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and competencies listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

This job has expired.