Business Coordinator
The University of Chicago

Job Info

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Department

BSD SUR - Section Administrator: Colon and Rectal

About the Department

The Section of Colon & Rectal Surgery features faculty and staff who tackle complex cases of inflammatory bowel disease, colorectal cancer, diverticulitis and pelvic floor disorders. UChicago Medicine is nationally recognized for our surgeons' expertise in complicated benign and malignant disorders of the colon, rectum and anus. We are at the forefront of surgical innovation and highly skilled in minimally invasive surgical techniques such as advanced laparoscopic surgery, transanal endoscopic microsurgery (TEM), robotic surgery and endoscopic procedures. The section's educational endeavors focus on training the next generation of colon and rectal surgeons. The colon and rectal surgery fellowship program trains surgeons in the multidisciplinary care of patients with colon and rectal pathologies, provides opportunities for high quality research, and prepares the surgeons for pursuit of academic careers. Fellows can expect a central role in comprehensive multidisciplinary patient management and training in innovative approaches such as robotic surgery and transanal endoscopic microsurgery - the leading edge of colon and rectal surgical care in the 21st century.

Job Summary

Under general direction from senior management, performs complex and diverse administrative duties in support of the day-to-day operations of the Section of Colon and Rectal Surgery.

Responsibilities

• Performs high-level administrative duties in support of Section functions. Stays informed of activities relating to programs and initiatives, apprising the faculty of issues when deemed necessary. Coordinates information flow from the faculty's office.
  
• Independently coordinate the administrative needs of the Section and Faculty. Provide high-quality administrative support for the Chief and other faculty's involvement with professional organizations and other administrative duties. Perform conflict resolution when necessary.
  
• Resolves many office problems independently and facilitates solutions, conferring with supervisor to resolve the most complex issues.
  
• Maintains and updates Web content, including social media.
  
• Oversees and maintains the physical office space, ordering equipment repairs and upgrades.
  
• Manages special projects, functions, and events related to the Section.
  
• Works with faculty prior to the course to prepare course materials, coordinates all event-planning details for the courses, works with legal on required contracts, and invoices companies after the courses are completed.
  
• Manages monthly on-call schedule, including facilitating coverage changes as necessary.
  
• Manages weekly continuing medical education (CME) courses, including the completion of CME applications and coordinating all event-planning details with independent decision-making and oversight.
  
• Researches complex scientific information (i.e. Scholarly publications), submits budget applications and creates learning objectives to include in the CME applications.
  
• Coordinates office functions, including developing and implementing office procedures and policies.
  
• Serves as a resource to faculty and colleagues in interpreting Department, University, and Hospital policies and guidelines.
  
• Assists in other personnel matters, including the faculty and staff recruitment and onboarding process.
  
• Manages expense reimbursements according to established Section budget.
  
• Prepares and submits correspondence with accreditation agencies.
  
• May initiate correspondence and other written materials under own signature or for signature of the leader. Triages emails and telephone calls for action. Resolves a combination of some routine and complex inquiries.
  
• Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. Manages a portion of the leader's budget, monitoring and reconciling accounts. Prepares financial and/or administrative reports.
  
• Performs other related work as needed.
  

Minimum Qualifications

Education:
Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).
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Work Experience:
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
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Certifications:

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Preferred Qualifications

Education:

• Bachelor's Degree.

Experience:

• Experience in a healthcare or academic medical environment, including knowledge in areas of patient advocacy, medical terminology, access, and billing/collections.

Preferred Competencies

• Familiarity with central administration within a complex research university environment.
• Excellent oral and written communication skills.
• Excellent interpersonal and customer service skills.
• Ability to handle public contract with courtesy, clarity, and diplomacy.
• Ability to handle sensitive and confidential situations and information with absolute discretion.
• Ability to maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines.
• Excellent problem-solving skills.
• Ability to use appropriate resources to resolve an issue.
• Ability to follow an issue through to resolution.
• Considerable skill in working both independently and as a team member.
• Ability to take initiative and organize and complete projects with minimal supervision.

Application Documents

• Resume (required)
• Cover Letter (required)

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Administration & Management

Role Impact

Individual Contributor

FLSA Status

Non-Exempt

Pay Frequency

Biweekly

Scheduled Weekly Hours

40

Benefits Eligible

Yes

COVID-19 Vaccination or Approved Medical or Religious Exemption Required

Yes

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Posting Statement

Effective October 15, 2021, the University of Chicago requires COVID vaccination for all students, faculty, and staff members. Individuals may claim exemption from the vaccine requirement for medical or religious reasons.

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:http://securityreport.uchicago.edu.Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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