Assistant Registrar
University of Illinois

Job Info

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Assistant Registrar


Office of the Registrar


The University of Illinois at Urbana-Champaign is seeking an Assistant Registrar in the Office of the Registrar. The Assistant Registrar will provide management to the Registration Services and Transcripts & Verification units in the Office of the Registrar. This position will manage the daily activities associated with the maintenance of permanent student academic records. The Assistant Registrar will coordinate all tasks related to tuition and fee assessment for enrolled students. The Assistant Registrar will also manage or oversee management of all other functions in those units.


Major duties & responsibilities:

• Manage, update and test official tuition and fee data for Illinois Cost site, Registrar's website and Banner each semester.
• Manage the timeline for Banner setup for and all class registration activities (APPWORX/ Parameter Editor/Banner).
• Manage the daily maintenance for all registration changes in students' records for prior or current terms.
• Oversee the data reporting pertaining to registration, tuition, transcripts and verification.
• Supervise full-time employees in the Registration Services and Transcripts & Verification units. Complete annual employee evaluations.
• Oversee the ordering of all transcripts, enrollment & degree verification for students and alumni for the University.
• Support and assist with processing Petitions for Determination of Residency Status per university system policies.
• Serve as COAR Coordinator. Attend COAR meetings and provide training on related processes as required.
• Facilitate collaboration and coordination with department and College staff involved in registration related student records processes.
• Test registration, tuition & fee and transcript processes and related reports for Banner upgrades.
• Develop documentation and provide training on the same processes to campus contact.
• Participate in projects to improve the overall operation and efficiency of activities related to these units and complete other duties as assigned.
  

Required education, experience, and qualifications:

• Bachelor's degree in business administration, management, or a field related to the position.
• Two (2) years of professional business, financial, and/or managerial experience. (NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)
• Demonstrated experience in data or records management and with relational databases, data analysis, and/or developing queries using SQL or a report-writing tool (such as Business Objects, MS Access, etc.).
• Demonstrated experience supervising, training, and/or evaluating full-time staff in a team environment.

Preferred education, experience, and qualifications:

• Master's degree.
• Demonstrated success in change and project management.
• Experience working in higher education setting.
• Experience working with student systems and familiarity with Banner.
  

Knowledge, Skills, and Abilities:

• Demonstrated ability to develop and execute detailed processes and procedures.
• Demonstrated ability for numerical analysis and extremely high attention to detail.
• Excellent analytical writing, organizational, communication, and interpersonal skills.
• Demonstrated ability to effectively interact with diverse populations, including students, faculty, staff, alumni, and administrators.
• Knowledge of FERPA regulations.

Appointment Information
This is a 100% full-time Civil Service 5010 - Business/Administrative Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the close of the search. Salary is commensurate with experience.

Application Procedures & Deadline Information
For full consideration, materials should be received by October 17, 2022. Application materials should include a cover letter, a current resume, names, and contact information for three references, including email and telephone numbers. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through this website will not be considered. For further information about this specific position, please contact Jen Walburn-Cochrane at walburnc@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .

Requisition ID: 1010758
Job Category: Administrative
Apply at: https://jobs.illinois.edu

This job has expired.