Assistant Director, Payroll
Boise State University

Job Info

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About Us:
Boise State University is located along the banks of the Boise River and a short stroll from the state capitol. We are committed to an innovative, transformative, and equitable educational environment that supports student success, and advances Idaho and the world.

Boise State is building an inclusive community of faculty and staff whose unique skills, cultural contributions, work history, and perspectives create a rich and rewarding academic experience for our students. Applications from individuals of all backgrounds and identities are welcomed.

Learn more about Boise State and living in Idaho's Treasure Valley at https://www.boisestate.edu/about/
Job Summary/Basic Function:
The assistant director implements, administers, and maintains university payroll programs, policies and procedures. Incumbent is responsible for managing the payroll team, ensuring pay is processed on time, accurately, and in compliance with government regulations, as well as communication and training for campus related to available payroll programs.
Department Overview:
Our unique Boise State mindset - Blue Turf Thinking - is not about doing more with less, but doing our work in ways that envision a better future, that see our students and their needs more clearly, that take new approaches to research and to service. Our strategic plan, then, isn't about adding another layer of work. Rather, as a community, we have developed clear guidelines about where we should direct our efforts going forward, allowing us to release labor that no longer serves our community.
Level Scope:
Provides direct supervision typically to professionals or skilled technical employees at the entry or intermediate level. Functions as an advisor to unit and administration and sets goals and objectives for team members for the achievement of operational results. Analyzes and resolves problems by drawing from prior experiences. Interprets policies (e.g., fiscal management, HR, contracts and grants, resource management in defined areas) and demonstrates solid subject matter knowledge. Exercises judgment within defined procedures and policies to determine appropriate action. Supervises staff to assure accountability and stewardship of campus resources (operational, financial, and human) in compliance with departmental goals and objectives.
Essential Functions:
• Implements, maintains, and reviews payroll processing and accounting systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Supervises employees, including making decisions about hiring, evaluating, scheduling/work assignments, work procedures, resolving conflicts and training, and overseeing the day-to-day operations.
• Manages quality assurance programs. Ensures compliance with internal controls and both company and government regulation. Runs necessary reports, analyses, and audits. Reconciles quarter-end and year-end reports. Verifies and reconciles W-2s prior to issuance.
• Identifies and recommends updates to payroll software, systems, and procedures. Ensures effective and efficient design, upgrades, implementation, and troubleshooting of payroll-related systems by partnering with OIT.
• Serves as liaison to other team members, including interacting with managers of different areas of the organization, presenting findings to stakeholders and higher management as well as training and supervising new employees and tracking and measuring staff performance.
• Interprets, provides guidance, and trains employees, managers, and staff on payroll, time cards and absence functions, and related policies and procedures; reporting needed changes.
• Contributes to team effort by accomplishing related results as needed. Provides back-up to team members with purposeful and ongoing learning and improvement, including expanding your knowledge and understanding of related tasks and processes.
• May perform other duties as assigned.
Knowledge, Skills, Abilities:
• Proficiency in Excel and payroll analysis and reconciliations.
• Excellent organizational and communication skills.
• Demonstrated ability to work well under pressure and with tight deadlines.
• Experience in preparing payroll and tax reports, as well as answering payroll inquiries.
• Refined ability to delegate responsibilities and provide leadership and training to key personnel.
Minimum Qualifications:
Bachelor's Degree or equivalent plus 2 years experience as a payroll lead, supervisor, and/or manager with an organizational headcount of 1000 or more employees. Minimum of 1 year of recent experience directly supervising employees. Demonstrated knowledge and experience with Oracle HCM, PeopleSoft, or a similar payroll processing system.
Salary and Benefits:
Salary of $70,012.80/yr. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at https://www.boisestate.edu/hrs/benefits/.
Required Application Materials:
Resume and Cover Letter

Advertised: April 25, 2024 Mountain Daylight Time
Applications close: May 12, 2024 11:55 PM Mountain Daylight Time

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