Administrative Support Assistant II
San Diego State University

San Diego, California

Posted in Education and Training


This job has expired.

Job Info




Administrative Support Assistant II

Job No: 507914
Work Type:
Locations: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time


Position Summary

The primary function of the Office of the Registrar is to represent enrollment management programs and provide enrollment services to various constituents across the university in regard to the student academic record, academic class scheduling, and student advising tools. The Office of the Registrar provides service to the students through determination of eligibility for admission to the University, evaluation of academic records to determine the status of completion of degree requirements, assistance with course registration, and advising on the academic record in relation to transfer credit or CSU/SDSU policy.

Under the general direction of the Associate Registrar of Campus Support, the Administrative Support Assistant II will provide administrative support to the Office of the Registrar and the Campus Support unit. The Campus Support unit provides enrollment services to various constituents in the areas of academic advising, alumni, disabled student services, extended studies offerings and procedures, fee payment issues, financial aid, remediation, residency determination, student health services, international students, testing requirements and scores, as well as the functions most germane to a Registrar's Office: registration, grades, transcripts, and probation/disqualification. The unit is charged with providing customer service and assistance in person, by mail, e-mail, telephone, and other technologies to all members of the campus community and the general public.

This position will provide coordination and administration of broad office functions. Responsibilities include overseeing clerical tasks, ordering office supplies, maintaining inventory, updating paperwork, resources, and documentation, maintaining files, coordinating meetings and events, and submitting desktop service requests.

For more information regarding the Office of the Registrar, click here.

This is a full-time (1.0 time-base) benefits eligible, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

The individual hired into this role will work on campus at SDSU in San Diego.

Education and Experience

Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment.

Preferred Qualifications

  • Two or more years of work experience in an office environment involving a high degree of public contact in which it was required to effectively handle a broad range of interpersonal contacts dealing with complex issues and those sensitive in nature.
  • Two or more years of work experience in an office environment independently handling multiple work unit priorities and projects.
  • Demonstrated ability to learn policy, procedures and the administrative functions that support an advising office

Specialized Skills
  • Experience supporting the administrative functions of an office.
  • Ability to work well with students and with the public in a reception capacity.
  • Ability to work well with colleagues and appropriate administrators in coordinating office administrative functions.
  • Ability to exercise confidentiality, respect, thoughtful planning and office practices in completing responsibilities.
  • Experience and skill in using Microsoft Office (Word, Excel and PowerPoint)
  • PC familiarity and web browser functionality

Compensation and Benefits

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Starting salary upon appointment is not expected to exceed $2,912 per month.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click https://apptrkr.com/get_redirect.php?id=2710948&targetURL=ctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment.

Preferred Qualifications
  • Two or more years of work experience in an office environment involving a high degree of public contact in which it was required to effectively handle a broad range of interpersonal contacts dealing with complex issues and those sensitive in nature.
  • Two or more years of work experience in an office environment independently handling multiple work unit priorities and projects.
  • Demonstrated ability to learn policy, procedures and the administrative functions that support an advising office

Specialized Skills
  • Experience supporting the administrative functions of an office.
  • Ability to work well with students and with the public in a reception capacity.
  • Ability to work well with colleagues and appropriate administrators in coordinating office administrative functions.
  • Ability to exercise confidentiality, respect, thoughtful planning and office practices in completing responsibilities.
  • Experience and skill in using Microsoft Office (Word, Excel and PowerPoint)
  • PC familiarity and web browser functionality

Compensation and Benefits

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Starting salary upon appointment is not expected to exceed $2,912 per month.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click https://apptrkr.com/get_redirect.php?id=2710948&targetURL=
  • Demonstrated ability to learn policy, procedures and the administrative functions that support an advising office

  • Specialized Skills
    • Experience supporting the administrative functions of an office.
    • Ability to work well with students and with the public in a reception capacity.
    • Ability to work well with colleagues and appropriate administrators in coordinating office administrative functions.
    • Ability to exercise confidentiality, respect, thoughtful planning and office practices in completing responsibilities.
    • Experience and skill in using Microsoft Office (Word, Excel and PowerPoint)
    • PC familiarity and web browser functionality

    Compensation and Benefits

    Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Starting salary upon appointment is not expected to exceed $2,912 per month.

    San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

    Classification Salary Range: $2,912 - $4,592 per month.

    SDSU COVID-19 Vaccine Policy

    In accordance with the California State University systemwide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. An individual is considered fully vaccinated two weeks after their second dose of a two-shot vaccine or two weeks after the first dose of a single-shot vaccine.

    The individual hired into this role will be required to submit their completed vaccination documentation to the university's secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU's COVID-19 testing program.

    Supplemental Information

    Initial review of the required application materials, including cover letters and resumes, will begin on January 3, 2022. To receive full consideration, apply by January 2, 2022. The position will remain open until filled.

    The person holding this position is considered a ‘mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

    San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

    A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

    SDSU is a smoke-free campus. For more information, please click here.

    SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

    Applicants with disabilities and applicants who require assistance completing an application may contact Meracle Cothron at mcothron@sdsu.edu or 619-594-1139.


    Advertised: Dec 14, 2021 (9:00 AM)
    Applications Close: Open until filled

    To apply, visit https://careers.sdsu.edu/en-us/job/507914/administrative-support-assistant-ii







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