Administrative Specialist II-Career/Technical Education
Arkansas State University-Beebe

Job Info

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Position Type:

Classified

Job Title:

Administrative Specialist II-Career/Technical Education

Classification Title:

Administrative Specialist II

Campus Location:

ASU Beebe

Job Description:

GENERAL DESCRIPTION OF POSITION
ASU-Beebe is seeking an Administrative Specialist II for Career/Technical Education. The primary purpose of this position is to assist the Dean of Career Education.

Job Duties/Responsibilities:
*Perform general administrative duties to support division, faculty, and dean including answering telephone, making copies for dean, and developing correspondence as needed; Serve as point of contact for visitors, students, faculty, staff via phone, email, and/or in person.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Responsible for department correspondence, oral and/or written as requested; process mail in/out; communicate reminders of reports and deadlines to faculty (i.e. submission of grades, attendance); assist in division website content management.
   
   
2. Support division in obtaining access to CNS, Canvas, Outlook, etc.., and onboarding such as phone, computer, business cards, ID card, and any required training.
   
   
3. Assist in the preparation, collection, and submission of faculty syllabi and ensure posting of office hours; maintain digital copies of course syllabi; manage classroom room schedules.
   
   
4. Purchasing/budget/inventory: Maintain departmental accounts for ordering supplies and maintaining inventory; obtain dean approval prior to all purchases; prepare items for submission to M & R; enter requisitions and receive materials; assist lead instructors and program coordinators on textbook orders; maintain copier usage records, supplies, and service; reconcile and maintain P-card; assist with inventory including supporting annual procurement efforts; assist faculty in locating resources; process faculty/staff requests to advancement for promotional items.
   
   
5. Process pay authorizations and overloads for faculty; review and process student worker authorizations to HR and timesheets for submission to payroll.
   
   
6. Supervise student workers as needed.
   
   
7. Provide guidance to dean and faculty in making travel arrangements, preparing TR-1's, and submission for payment.
   
   
8. Support dean in data collection.
   
   
9. Submit trouble tickets for IT and Maintenance as requested. Submit service orders and key requests to the Physical Plant as needed.
   
   
10. Receive communications for faculty absences, track and communicate to the dean for classroom coverage/notification to students, coordinate with dean to ensure proper recording of absences in the leave system.
    
    
11. Maintain division calendars, conference rooms (if applicable), and dean appointments.
    
    
12. Organize, coordinate, plan, and conduct division events by securing space, equipment, food, invitations, and announcements. Assist division in coordinating events and functions in conjunction with other campus groups such as student services or institutional advancement.
    
    
13. Attend required and requested training sessions as needed.
    
    
14. Support advising/scheduling: Direct students to appropriate faculty advisors, support advising initiatives, facilitate SOAR sessions and ensure adequate faculty advisors for student demand, utilize CNS to support advisor, Program Coordinator, and dean requests for overrides, course edits, etc. and to answer student questions as needed.
    
    
15. Maintain physical/digital office filing system.
    
    
16. Perform related duties as assigned by dean.

Required Qualifications:

High school, plus specialized schooling and/or on the job education in a specific skill area; E.G. data processing, clerical/administrative, equipment operation, etc, plus 12 to 18 months related experience and/or training. Or equivalent combination of education and experience.

Minimum Salary or Salary Range:

$23,880

Stand:

regularly

Walk:

regularly

Sit:

frequently

Use hand to finger, handle, or feel:

frequently

Reach with hands and arms:

regularly

Climb or balance:

occasionally

Stoop, kneel, crouch or crawl:

occasionally

Talk or Hear:

regularly

Up to 10 pounds:

occasionally

Up to 25 pounds:

occasionally

Does this position have any special vision requirements? Check all that apply.:

Close vision, Distance vision, Color vision, Peripheral vision, Depth perception, Ability to adjust focus

Background Check Statement:

This position will be subject to a pre-employment criminal, sex-offender registry background check. In cases where pre-determined, an additional financial/credit history/ background check may be required as well. Convictions that have been sealed or legally eradicated and misdemeanor convictions for which probation was completed and the case was dismissed, will be excluded. Disclosure does not constitute an automatic bar to employment. Factors such as dates of the offense, seriousness and nature of the violation, rehabilitation and position applied for will be taken into account.

Background Check Requirements:

Both

ASU Beebe EEO Statement :

Arkansas State University-Beebe shall provide equal opportunity for employment to all persons regardless of race, color, religion, sex, national origin, disability, age, or veteran status, and shall strive to achieve full and equal employment opportunity throughout our campuses for faculty and staff. Our goal is to foster a workplace community where individuals are valued for their diverse backgrounds and differences.

Posting Number:

C3302014

Open Date:

05/10/2022

Close Date:

05/24/2022

Open Until Filled:

No

Special Instructions to Applicants:

NOTE: If you are a veteran, disabled veteran, or spouse of a deceased veteran and would like Veteran's Preference, we will need to see proof of status in order to grant that. Please see Veteran's Preference section of the application for specific proof.

Applicants for this position with ASU-Beebe must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with ASU-Beebe such as H1-B, F-1 (CPT/OPT), TN or any other status.

This job has expired.