Administrative Coordinator, Faculty Affairs, School of Business
Wake Forest University

Job Info

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Job location: Winston Salem, NC

Employment Type: Full-time
Posted data: 2021-08-31
Req: R0003798
Please note:

• Additional documentation must be added at the bottom of the third screen under the "My Experience."
• Internal candidates must apply via the internal career portal. Do not proceed with your application from this website.
• DO NOT complete the application without the required attachments as you will be unable to edit your application.

** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.Job Description SummarySummary:
The School of Business is seeking an associate who will serve as the primary coordinator and executive administrative support for the Office of Faculty Affairs. Under limited supervision, the candidate will be responsible for organized project management, analysis, and problem solving within a fast-paced team environment.Job Description

Essential Functions:

• Maintains in-house faculty databases and generates detailed reports as requested while contributing to the ongoing enhancement of the systems.
• Executes the scheduling, reporting, analysis, and preparation of faculty annual review and accreditation materials.
• Assists with the design and distribution of faculty newsletters as well as partners with Marketing & Media to identify opportunities for faculty highlights.
• Prepares and distributes faculty correspondence and materials related to annual compensation, summer research funding, chair/professorship/fellowship appointments, service assignments, etc.
• As the School's Assurance of Learning (AoL) Coordinator, monitors and assists with faculty compliance, data collection, system administration, and accreditation reporting.
• Liaises with other Schools, Departments, and campus offices to ensure consistency of processes within the University and performs benchmarking analysis against similar universities.
• Schedules, coordinates, and hosts interviews and on-campus visits for permanent, visiting, and adjunct faculty recruiting.
• Assists with faculty meetings, retreats, new faculty orientation, research competitions, awards/recognition ceremonies, seminar series, special events, and celebrations.
• Manages resources to ensure activities are within budgetary guidelines all the while delivering executive-level service and experiences.
• Assists with special projects as identified by leadership.
• Performs other related duties as assigned.

Minimum Qualifications: Associates Degree or equivalent and five to ten years of upper-level administrative, data analysis, communications, or related experience, preferably in a higher education/university setting. Bachelor's degree and previous experience with progressively more responsible administrative experience preferred. Administrative support includes those duties beyond clerical/secretarial such as data collection and general analysis, event planning, evaluation of projects, processes, and operations or equivalent combination of training and experience.

Knowledge, Skills, Abilities:

• Decidedly organized and comfortable in a highly fluid work environment, with the ability to plan ahead to maximize efficiency.
• Adeptness and willingness to manage multiple tasks and deadlines in an open environment of frequent interruptions, high volume, and competing priorities while meeting deadlines.
• Proven ability to prioritize and work independently and responsibly, recognizing and addressing the needs of the full team and one's own responsibility.
• Results-focused with an ability to answer often complex questions, seeking additional information as needed to perform assigned duties.
• Actively participates in formal and informal problem solving.
• High-level customer service proficiency.
• Strong interpersonal, verbal, and written communication skills to well-represent the office and its leadership.
• Sophisticated event planning experience.
• Ability to manage confidential information and demonstrate discretion and sound judgment.
• Proficient in computer software skills (e.g., Word, Excel, PowerPoint, Google Drive/Calendar/Mail).
• Experience with databases (e.g., Access, Tableau, etc.) and preference for currently used School of Business tools (e.g., Digital Measures, Qualtrics, EvaluationKIT, Canvas, EMS, etc.).
• Has full working knowledge of general office practices and procedures.
• Ability to travel to on-campus and off-campus locations for business activities.

Additional Job DescriptionTime Type RequirementFull timeNote to Applicant:This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.

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