Administrative Assistant (College of Education and Social Work)
Aurora University

Job Info

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Aurora University (AU) is committed to the transformative power of learning by creating a student-centered environment and an equity of experience and opportunity, to ensure that students, faculty, and staff of all backgrounds feel welcome and included. Our culture of collaboration, generosity, and belonging make it a special place for students, faculty, and staff.

AU is grounded in the transformative opportunity it provides to a diverse student body. As a private university with a public mission and a commitment to making a difference in peoples' lives, AU has a long history of resilience and of providing access to an education that values innovation, focuses on continuous improvement, and has a positive impact on the communities we serve. We are proud of our service to and economic impact on the state of Illinois, where over 80% of our students stay to live and work, where 90% of our students come from, and where we foster strong community partnerships to develop the workforce in areas such as nursing, education, business, technology, and social work.

We are looking for passionate and purposeful individuals who represent the full diversity of Aurora and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ability, identity, and ethnic backgrounds present in our community. When you join the team at AU, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches higher education as a matter of social justice requiring broad collaboration among faculty, staff, students, and community partners.

At AU we believe that continuous learning is a fundamental part of working life, and our goal is for all colleagues on our campus to feel supported and equipped to realize their full potential. We actively support our community by providing all employees with opportunities to engage in professional development activities, as well as a range of tuition and employee benefits that can be found here.

Position Purpose:

Administrative Assistant provides administrative support to the College of Education and Social Work.

Essential Job Functions:

• Represents Aurora University in the most positive manner with prospective, former and current students, clients, suppliers, and the community we serve. Interacts effectively with a diverse group of faculty, staff, students, and other customers of our service. Learns and uses operating practices of the department and Aurora University.
• Handles confidential information with tact and discretion.
• Answers phones, files, updates, and stores records.
• Provides administrative support for the College of Education and Social Work.
• Uses Colleague to access student schedules and contact information; communicates via email with students, staff, and faculty.
• Performs general office duties, including photocopying, ordering office supplies, filing, and handling of office mail:
  • Provides administrative assistance to the dean (scheduling, arrangement of programs and events, schedules appointments, accreditation process and dissemination, etc.).
  • Provides front desk/reception duties for office such as greeting visitors and students.
  • Assists faculty and students via phone, email, and personal contact.
  • Communicates with Advising, VPAA, Admissions, Registrar, Business Office, Physical Properties, Copy Center, and other offices on campus.
  • Faculty search - make copies, schedule meetings, secure conference rooms.
  • Prepares online requisitions, budget adjustments, and check requests.
  • Maintains budget, ensures all reimbursement paperwork is signed for all faculty and staff.
  • Creates and maintains FQ files for faculty.
• Provides clerical support to the SSW Director/MSW/BSW, Field Coordinator and DSW Program Directors:
  • Prepares letters for Director (e.g., student review, change of status).
  • Processes student forms (e.g., change of grade, leave of absence).
  • Processes incoming BSW applications for BSW Program Chair.
  • Manages the BSW database and assists BSW Program Chair with BSW email listserv.
  • Attends field events as requested to assist with note taking and registration.
  • Manages mailboxes for faculty and adjuncts (sort, mail, etc.).
  • Orders student and field awards for all degrees at graduation.
  • Receives student information from the Registrar for late/missing grades and distributes information to faculty.
  • Sends certified letters to students on behalf of Director regarding academic probation/student review results, etc.
  • Assists Phi Alpha Honor Society (BSW) by sending all letters to students and distributes graduation cords, pins, and certificates.
  • Ensures the schedule is up to date each semester with appropriate faculty listed.
  • Provides general clerical support to all full-time and adjunct faculty.
  • Orders desk copies for faculty and adjuncts and handles all textbook requisitions for adjunct taught courses.
  • Performs other duties as necessary or as assigned.

Core Competencies:

Represents Aurora University in the most positive manner with prospective, former and current students, clients, suppliers, and the community we serve. Interacts effectively with a diverse group of faculty, staff, students and other customers of our service, learns and uses operating practices of the department and Aurora University.

Upholds the Mission Statement: Aurora University is an inclusive community dedicated to the transformative power of learning. As a teaching-centered institution, we encourage undergraduate and graduate students to discover what it takes to build meaningful and examined lives. We empower our students to achieve lasting personal and professional success.

Handles all information with tact and discretion and recognizes the confidential nature of university business.

Supports learning through performance of essential job functions and performing other duties and functions as necessary or as assigned.

Essential Job Functions:

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Essential Job Requirements:

Education:

• High school diploma required.

Experience:

• Previous office experience preferred.

Skills:

• Good communication skills; listening, writing, and speaking.
• Good interpersonal skills.
• Knowledge of computers, including word processing, spreadsheet, and database capabilities.
• Ability to communicate in person, via email, or by phone.

Physical Requirements:

• Ability to move around campus.
• Ability to work with a computer for long periods of the day.

Benefit-eligible positions offer excellent benefits including health, dental, life, vision, long term disability, a 403(b) retirement plan through TIAA, and tuition remission.

To apply, please send resume, cover letter, and contact information for three references including name, telephone, and email address.

If you were referred by a current employee of Aurora University please include the name of the employee in your submission.

Aurora University
Human Resources
347 South Gladstone Ave
Aurora, IL 60506
jobs@aurora.edu - email

Aurora University is an Equal Opportunity Employer.

This job has expired.