Administrative Assistant
KOMAN Integrated Solutions, LLC

Port Orchard, Washington

Posted in Public Sector and Government


This job has expired.

Job Info


The Administrative Assistant will provide administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.

Essential Functions:

  • Responsible for coordinating office procedures, maintaining contact lists, training logs, schedule trainings, and educational opportunities.
  • Assist in the preparation of regularly scheduled reports, photocopy and print out documents on behalf of other colleagues, produce and distribute correspondence memos, letters, faxes and forms.
  • Organize and schedule meetings and appointments, book travel arrangements answer and direct phone calls. Book conference calls, rooms, taxis, couriers, hotels etc.
  • Develop and maintain computer and manual filing systems, order office supplies, receive, sort, distribute, and respond to mail.
  • Prepare and monitor invoices, submit and reconcile expense reports.
  • Provide general support and information by answering questions and requests, reply to mail, email, telephone or face to face enquiries
  • Handle multiple projects; research and creates presentations. Take accurate minutes of meetings.
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. Placing and expediting orders for supplies and verifying receipt of supplies.
  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Handle sensitive information in a confidential manner.
  • Develop, resolve, and update administrative systems to make them more efficient.
  • Maintain up-to-date employee holiday records.
Desired Qualifications:

A minimum of two years office experience is preferred; construction experience preferred.

Education/Certifications:

High school diploma or equivalent; some college preferred.

Required Qualifications:
  • Must be able to manage multiple projects and deadlines with no decrease in productivity.
  • Strong computer skills with a high proficiency with the Microsoft Office Suite.
  • Excellent interpersonal skills; must be able to work independently and interact effectively with all levels of the organization.
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Excellent oral and written communications skills.
  • High ethical standards and the ability to maintain confidential information.
  • Excellent organizational skills and detail oriented.
It is the companys policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude, and experience, so as to provide Equal Employment Opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, or other protected status. When applicable, the companys policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force, and benefits. It is the companys business philosophy and practice to provide reasonable accommodation, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.


This job has expired.

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