Administrative Assistant
Hofstra University

Job Info

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About Hofstra

Hofstra University is a nationally ranked and recognized private university in Hempstead, N.Y. that is the only school to ever host three consecutive presidential debates (2008, 2012 and 2016). At Hofstra, students get the best of both worlds. Our campus is a leafy oasis just a quick train ride away from New York City and all its cultural, recreational and professional opportunities. We offer small classes and personal attention, with the resources, technology and facilities of a large university. Students can choose from more than 160 undergraduate program options and 165 graduate program options in the liberal arts and sciences, education, health professions and human services, the Peter S. Kalikow School of Government, Public Policy and International Affairs, the Fred DeMatteis School of Engineering and Applied Science, the Frank G. Zarb School of Business, the Lawrence Herbert School of Communication, the Maurice A. Deane School of Law, the Hofstra Northwell School of Nursing and Physician Assistant Studies, and the Donald and Barbara Zucker School of Medicine at Hofstra/Northwell. Hofstra University is a dynamic community of more than 11,000 students from around the world who are dedicated to civic engagement, academic excellence and becoming leaders in their communities and their careers. Hofstra University is an equal opportunity employer committed to fostering diversity in its faculty, administrative staff and student body. We especially encourage women, people of color, members of the LGBTQ+ community, veterans and people with disabilities to apply.

Description:

Reporting to the Chair, Department of Science Education, the Administrative Assistant provides high-level support to the Chair of Science Education and other faculty members and directors in the Department of Science Education, as assigned. This position requires the use of independent judgement in planning, prioritizing a diversified workload, and regular communication with students, faculty, physicians and administration at the School of Medicine, Hofstra University, and Northwell Health.

Responsibilities include, but are not limited to:

* Act as a representative of the Department of Science Education and serve as a liaison with the university community.

* Assist with the day-to-day operation of the Department of Science Education by providing direct support to the Chair of Science Education and other faculty members and directors, as assigned.

* Prepare documents, reports, and presentations for the Chair of Science Education and others, as needed.

* Respond to routine and non-routine correspondence.

* Handle confidential and non-routine information and explain policies and procedures when necessary.

* Establish, develop, and maintain electronic correspondence logs and database tracking systems.

* Schedule and coordinate support for all necessary meetings. Prepare and compile materials as needed. Communicate with presenters or special guests, and coordinate equipment/technology and any other special meeting requirements.

* Manage multiple tasks, exercise judgement and independent initiative and handle time-sensitive matters that require concise problem-solving and high degree of confidentiality.

* Assist with addressing student/faculty/staff inquiries to the Department as they present.

* Collaborate with other Administrative Assistants to cover absences, provide relief to equalize peak work periods, or otherwise balance the workload within the Department.

* Use independent judgement to plan, prioritize and organize a diversified workload.

* Complete other special duties and projects, as assigned.

This is an onsite position; work performed for this role is on campus.

Qualifications: Required:

* Bachelor's degree.

* Be detail-oriented, able to exercise good judgment and discretion, and capable of handling sensitive and confidential issues in a professional manner.

* Minimum three years of progressive experience providing administrative support in a fast-paced, intellectually challenging environment is required.

* Superb computer skills, with proficiency in Microsoft Office products, including Word (mail merge and tables), Excel, Access, PowerPoint, and using the Internet.

* Capable of working independently and within a team, have excellent organizational abilities, and possesses superior oral and written communication skills.

* Experience with scheduling and preparing for live and remote meetings, and the ability to handle multiple tasks expediently and accurately.

Application Instructions:

Please submit a cover letter with salary requirements and resume to: SOMRecruit@hofstra.edu. Please indicate "Position #896683-21 - Administrative Assistant" in the subject line.

This job has expired.