Administrative Assistant
Cenovus Energy Inc.

Job Info

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Worker Type: Employee

Group: Downstream Manufacturing Department

Job Post End Date: 12/06/2022

About this opportunity:
Reporting to the Regional Vice President (RVP), US Refining, the administrative assistant will interact as a liaison between executive staff members and the business. The successful candidate will be responsible for coordinating information, programs, meetings and managing schedule(s). The Administrative Assistance will organize substantial domestic and international travel for the executive ensuring all details are effectively orchestrated and efficiently communicated while managing expenditures.

Other tasks include conversing executive's time by screening and responding to telephone calls and e-mails on behalf of the executive, maintaining sensitive and confidential issues and inquiries for executive, including personnel, wage, budget, and strategic information. You will help plan meetings, executive functions, site visits, and special events, including securing locations, determining food and beverage menus, selecting entertainment, gifts and determining transportation logistics.

This position is located at our Dublin, OH office.

About Cenovus:
We're a Canadian-based integrated energy company headquartered in Calgary. We're committed to maximizing value by sustainably developing our assets in a safe, innovative, and cost-efficient manner, integrating environmental, social and governance considerations into our business plans.

We operate in Canada, the United States, and the Asia Pacific region. Our operations include oil sands projects in northern Alberta, thermal and conventional crude oil and natural gas projects across Western Canada, crude oil production offshore Newfoundland and Labrador and natural gas and liquids production offshore China and Indonesia. Cenovus's downstream operations include upgrading, refining, and marketing operations in Canada and the United States.

Our shares trade under the symbol CVE and are listed on the Toronto as well as the New York stock exchanges.

For more information, visit cenovus.com .

Find Cenovus on Facebook , Twitter , LinkedIn , YouTube and Instagram .

Why we work at Cenovus:

• Safety as a core value
• Competitive compensation
• Employer paid benefits: health, dental, vision & more
• Volunteering opportunities
• Community Investment activities
• Inclusive work environment
• Career progression/internal mobility opportunities
• Company/team building events

Responsibilities:

• Provide confidential assistance to the RVP with files, incoming and outgoing mail, and scheduling and maintaining daily calendar.
• Coordinate meetings, executive functions, and special events, including securing locations, determining food and beverage menus, selecting entertainment/gifts and determining transportation logistics.
• Manage all general office administration tasks such as organizing meetings, expenditures, and Authorization for Expenditure (AFE) accounts
• Coordinate travel arrangements, scheduling appointments, staff training, and time administration.
• Create communications on behalf of the executive and acts as the executive's representative, both internally and externally
• Proactively anticipate the needs of the executive and their leadership team
• Initiate correspondence and actions by composing complex, detailed and sensitive materials including but not limited to creation of presentations and reports, company-wide communications, meeting agendas, meeting minute notes, and COVID-19 policies and procedures
• Manages logistics and develops content for weekly, monthly, and annual meetings as an active member of the Leadership Team
• Coordinate new hires, employee changes, office moves, etc.
• Provide training opportunities as needed to empower support and ensure aptitude with new technology.
• Proactively seek out and undertake training opportunities related to corporate initiatives and new technology or processes and passing that knowledge onto other staff as needed.
• Provide assistance to the communication department when planning and hosting special events.
• Assist with administering department budget working closely with Finance, Tax, and other partners.
• Work closely with the Finance Department to prepare and consolidate the departmental budgets, prepare variance reports, review, and analyze monthly P&L statements, reconcile variances and report findings for executive review.
• Responsible for completing reports, expense vouchers and reconcile vouchers to credit card statements and make adjustments
• Order office supplies as needed.

Required Qualifications:

• Must be legally eligible to work in the United States
• Minimum 5 years of office experience with high level executives
• Strong organization skills, with the ability to set priorities, follow-up and meet deadlines
• Ability to communicate with all levels of the company and external contacts
• Excellent proof reading and business writing skills
• Excellent presentation preparation skills
• Displaying tact and good judgment in resolving problems and answering inquiries
• Ability to work independently in a fast-paced, varied, and diverse environment with changing priorities
• A high degree of initiative and self-motivation
• Proficiency in Microsoft Word, MS Teams, Outlook, Excel and Macros, Visio, Power Point, and SAP (including Manager's Desktop)

Cenovus Energy is an affirmative action employer, and we are committed to providing equal employment opportunities to qualified applicants without regard to age, disability, genetic information, gender, gender identity, sexual orientation, race, color, religion, veteran status, national origin, or personal or physical characteristics protected by law.

At Cenovus we embrace diversity of thought, experience, and backgrounds to help us make better business decisions, address our challenges, seize opportunities, and unlock innovative solutions. We define diversity as the variety of people, including all of the unique attributes of our staff, and the variety of ideas within our organization. Building an inclusive workplace by drawing on the skills and talents of a diverse workforce provides Cenovus with a competitive advantage. We believe it's important to maximize the potential of everyone who works for our company and ensure all people feel respected, appreciated, and heard. We define inclusion as 'diversity in action,' creating an environment of involvement, respect and connection for all employees, where various ideas, backgrounds and perspectives are harnessed to create business value.

If you require accessibility assistance to complete the on-line application or otherwise apply for an open position with Cenovus, its subsidiaries and affiliates, please email careeropportunities@cenovus.com .

Note: The application deadline for this position is 11:59 PM December 6, 2022

This posting represents the desired scope, accountabilities, skills and experience requirements of the job. These requirements may be modified to support business needs. Title and compensation administration will be based on the skills and capabilities of the successful incumbent.

Notification

To be considered for a position, please click Apply and create an account or sign in to your Cenovus Careers profile.

Immediately following successful submission of your online application, you will receive an online notification confirming Cenovus's receipt of your resume.

Only those applicants who apply directly to a posted position and are selected for an interview will be contacted. We will not accept agency or third-party candidate submissions.

To follow the status of your application, log in to your Cenovus Careers profile and click on the appropriate job under 'My Applications'.

Interested in this opportunity? Click the Apply link.

If you are a CURRENT EMPLOYEE please apply by going to our Internal Career Site

This job has expired.