Administrative Assistant
Beacon Hill Staffing Group, LLC

Job Info

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Leading Real Estate brokerage firm seeks to hire a Temp to Perm Administrative Assistant for their branch office near Downtown Brooklyn/Brooklyn Heights neighborhood. This position will provide receptionist duties and general administrative support to the Senior Managing Directors, Office Manager and Agents. This position will be performed in an office setting.

Responsibilities:

• Answer calls, screen calls, take accurate messages, and provide information to callers.
• Greet Agents, staff and visitors.
• Maintain a neat and orderly front desk.
• Run credit checks for prospective clients.
• Prepare and type board packages, mailing labels, and other documentation.
• Assist Agents with questions concerning proprietary systems.
• Enter new exclusives in our proprietary system.
• Issue weekly spreadsheet report on exclusives.
• Receive, sort and route mail, e-mail, voice messages accurately and efficiently to appropriate party.
• Provide general admin duties; such as, typing, filing, copying, faxing, mailings, etc.
• Order, maintain, and restock inventory of office supplies and beverages.
• Back up to the Administrative Assistant and Office Manager as needed.
• Assist with special projects as needed.

Job Requirements:

• Bachelor's degree or equivalent; may consider candidates without a degree given applicable work experience.
• 2+ years of experience in a customer centric business environment with administrative duties.
  Proficiency in Microsoft Office Suite.
• Strong communication skills; verbal and written.
• Must be detail-oriented with excellent organization skills.
• Ability to interact successfully with both internal and external customers at all levels.
• Professional demeanor and ability to defuse difficult situations in a calm manner.
• Ability to multi-task, prioritize and be flexible with changing business needs in a high-paced team environment.
• Must be physically able to bend, stoop, climb, walk, and lift & carry heavy objects (up to 20 lbs).

Hours: Monday to Friday 9:00am - 5:00pm with a 30 minute unpaid lunch break

Salary/Hourly Rate: Permanent salary ranges between $45K - $50K DOE. Hourly pay while temping is $17hr - $18hr

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

This job has expired.