Accounts Receivables Specialist
Johns Hopkins University

Baltimore, Maryland

Posted in Education and Training

This job has expired.

Job Info

Accounts Receivables Specialist
The Accounts Receivables Shared Service Center provides one point of contact for SAP generated invoices and receivables. We are seeking an Accounts Receivables Specialist who applies the principles of accounting for receivables for both sponsored awards and non-sponsored billings, interprets aged trial balance reports, performs data queries, communicates effectively with sponsors, identifies key issues and resolves discrepancies. Familiarity with and an awareness of the policies and procedures that apply to the accounts receivables function are required to ensure compliance with federal regulations.

Job Scope/Complexity:

  • Requires working knowledge of accounting principles, OMB Circulars, FAR, and other agency specific regulations and an understanding of the life cycle of an award.
  • Under guidance, responsible for assigned customers to reduce the outstanding invoices, interacts with department finance staff/administrators and contacts at external agencies. Once priorities are set, performs tasks independently with regular process updates.

Specific Duties & Responsibilities:
  • Manages accounts receivable data across the Johns Hopkins Enterprise for business areas, including open items, bad debts and aging reports.
  • Monitors sponsored awards and non-sponsored billings for past due invoices and contacts the agency or customer for payment; follow up with Hopkins departments and awarding agencies to resolve billing problems.
  • Prepares worksheets to analyze accounts receivables and records the results of communications with sponsoring agencies and departments.
  • Communicates with sponsoring agencies, departmental administrators, Sponsored Research Shared Services and JHU Treasury Office personnel to identify and resolve key issues; responds to inquiries and checks accounting transactions to identify and resolve discrepancies; researches unapplied cash and prepares journal entries to transfer to the correct account.
  • Applies a working knowledge of applicable laws, regulations, policies and procedures related to collecting outstanding customer invoices.
  • Uses various software applications to assemble, manipulate and/or format data and/or reports; responds to inquiries from departments and sponsoring agencies concerning invoiced charges, disposition of disputed charges and researching of prior receipts that are not reflected in the account balances.

Provide Customer Service Support to the User Community
  • Utilize interpersonal communication skills to address a wide range of questions from departmental personnel regarding sponsored awards in order to ensure compliance with laws, regulations, policies and procedures.
  • Respond to inquiries from internal and external sources and review accounting transactions to locate and resolve discrepancies.

Minimum Qualifications (Mandatory):
  • Two years of college with courses in Accounting, Business, or equivalent experience and two years related work experience (additional education may substitute for experience).*
  • Strong emphasis will be placed on good communication and customer service.

* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Special Knowledge, Skills, & Abilities:
  • Some familiarity with and an awareness of the laws and regulations that apply to an accounting function and are required to ensure compliance.
  • Ability to understand the University's accounting system, particularly with the grants management features.
  • Proficiency in the use of financial software applications, databases, spreadsheets, and/or word processing.
  • Ability to use various software applications, such as spreadsheets, relational databases, and graphics packages to assemble, manipulate, and/or format data and/or reports.
  • Ability to exercise judgment in the processing and resolution of non-routine accounting matters while assuming responsibility for those decisions.
  • Ability to interact with personnel from Departments, Offices of Research Administration, and Divisional Business Offices as needed and to be sensitive to the relationship between those areas.

Classified Title: Accounting Specialist
Working Title: Accounts Receivable Specialist
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: $17.59 - $24.80/hr (commensurate with experience)
Employee group: Full Time
Schedule: M-F, 8:30 am - 5:00 pm
Exempt Status: Non-Exempt
Location: JH at Keswick
Department name: A R Shared Services
Personnel area: University Administration

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit and all other JHU applicants should visit

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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