Accounts Payable Analyst
Augusta University

Job Info

Accounts Payable Analyst

Job ID: 270205
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.

Our mission and values make Augusta University an institution like no other. We are part of the University System of Georgia.

Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

The Controller's Division Missions are: Account for all financial resources and provide advice to administrators, faculty, and students to support the University's overall mission of instruction, research, and healthcare services; Manage the investment of all University funds to ensure maximization return on investments; Receive and deposit all funds due to the University in a timely manner; Ensure compliance with both internal and external regulations, policies and procedures; Maintain and process the University payroll, accounts payable, and travel disbursements efficiently, accurately, and timely; Prepare financial and statistical information to the University management, federal and state agencies, and other interested parties; Maintain the University's accounting and financial reporting systems.

Job Summary

To provide advanced system knowledge in the support of the Accounts Payable Section of the Controller's Division, utilizing an ever increasing knowledge of processes and increase of the work load in this area that comes with the growth of Augusta University. Employee has sole responsibility for the payment of institutional contracts, leases, construction, and purchase orders for professional or contract services. The advanced customer support required include liaison between Financial Accounting & Asset Management, Purchasing, Budget and Finance and Facilities Planning and our institution customers both within and without the institution.

Responsibilities

The duties include, but are not limited to:

Process payments

Responsible for auditing and payment of invoices relating to the institution Purchase Orders and Payment Requests in a timely manner. Audit shall include account code appropriateness, supporting documentation, and AU/BOR/State/Federal compliance with expense policies.

Maintain daily workload to process payment request documents that require analysis, approval and expeditious distribution. Analysis includes but not limited to completeness, accuracy, appropriateness and compliance with AU/BOR and State policies and procedures related to fund and account. Communicate any discrepancies with various departments, i.e. vendor, third-party organization (s).

Collection

Proactively seek resolution for outstanding payment issues. These actions include resolving price discrepancies, vendor disputes and payment release issues. These include but are not limited to solving invoice discrepancies and reconciling data from Purchasing, Receiving, Financial Accounting, Facilities Planning and Budget and Finance areas.

Customer service

Responsible decision making to ensure appropriate resolution of customer problems and needs. Coordinate verification of receipts for items and/or capital equipment. Verify that the end user received the item (s) listed on a given invoice and/or purchase order; that the specifics of each item and the quantity are correct, and that no damages occurred. Ensure that the installation was completed by the company to the end users satisfaction. This includes verifying Receiving and Distribution had the items received in the PSFIN.

Process check requests

Responsible for auditing and payment of AU Check Requests. Ensure compliance with IRS accountability. Maintain daily workload to process payment request documents that require analysis, approval and expeditious distribution. Analysis includes but not limited to completeness, accuracy, appropriateness and compliance with AU/BOR/State/Federal policies and procedures related to fund and account. Communicate any discrepancies with various departments, i.e. vendor, third-party organization (s).

File retention

Organize, update, and retain invoice information files and voucher audit records. Demonstrate continuous efforts to improve our operations, decrease turnaround times, streamline work processes and work cooperatively and jointly, within and without the organization to provide exceptional customer service.

Travel processing

Review, audit and process employee travel reimbursements and direct bill invoices for AU. Audit includes compliance with AU/State/BOR/Federal policies. Communicate any discrepancies with various departments and travelers. Ensure State, Federal, and AU policies are adhered to.

Other duties

Other duties as assigned to include but not limited to backing up other AP staff as needed and cross training.

Required Qualifications

Educational Requirements

High School diploma, GED or equivalent from a recognized state or federal accredited organization is required plus 4 years of accounting/financial support experience or an Associate's degree from an accredited college or university with 2 years of related experience or a Bachelor's degree from an accredited college or university.

Preferred Qualifications

Preferred Experience

Relevant experience with, and understanding of, PeopleSoft v9.2 Accounts Payable Module or SAP ERP (Enterprise Resource Planning System); Familiarity of contract administration.

Knowledge, Skills, & Abilities

ABILITIES

This position must be able to communication effectively and efficiently via in-person, phone, email and via messaging. They must have the verbal skill to meet this requirement. This position needs to be able to use a computer to type and use a mouse, so they need the manual dexterity and touch senses. They also need to have memory for details to process payments and coordinate payment approvals.

Demonstrate the ability to effectively interact with suppliers and staff; Ability to analyze complex issues and take appropriate corrective actions; Adherence to internal control requirements and section procedures and work rules; Demonstrated ability to effectively interact in a team environment

Shift/Salary/Benefits

Shift: Days/M-F

Pay Grade: 16

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 3/26/24 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check

This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365


To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=270205&PostingSeq=1







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