Academic Engagement Coordinator
The University of Chicago

Chicago, Illinois

Posted in Education and Training

This job has expired.

Job Info


AI Feitler Center/Academic Intiatives

About the Department

The Smart Museum of Art at the University of Chicago (, located in one of the nation's greatest cities for art and on the campus of one of the world's leading research universities, opens the world through art and ideas. The Smart Museum is widely known for its ambitious exhibitions and programs; its collaborations with scholars and students, often led by the Feitler Center for Academic Inquiry, have animated its collection both historically and conceptually. The Museum plays a central role in the University's arts initiative, which has brought extraordinary new focus and energy to the arts on campus. At the same time, the Museum collaborates closely with other units on campus as well as institutions and scholars in the city and across the country. Its exhibition projects often arise from partnerships with other institutions and travel nationally and internationally. The Smart Museum is also deeply dedicated to engaging its surrounding communities through Public Practice programming that offers visitors of all ages a transformative experience involving significant and often unexpected examples of artistic expression.

Job Summary

The Academic Engagement Coordinator reports to the Director of the Feitler Center for Academic Inquiry. This role is responsible for programs and initiatives focusing on student and campus life and the local community. The position will direct student engagement and programmatic organization for the Feitler Center for both in-person and remote programs. Will assist the Director of the Feitler Center with administrative management and day to day business needs of the center, working in collaboration with the UChicago Arts Administrative team.

This is a full-time benefits eligible position.


  • Planning and coordination of in-person and remote programs originating with the Feitler Center. In collaboration with the Feitler Center and other Smart Museum staff, develops and executes intellectually and creatively-driven programs that connect to the Center's mission of fostering interdisciplinary scholarship. These may include artist talks, exhibition-related programs, workshops, student symposia, collections research roundtables for the academic community, intern fieldtrips, co-curricular student events, and end-of-year internship presentations. Responsible for conceptualizing such programs as well as overseeing the needs and working components for each, such as arranging travel and processing payments and receipts for participants in programs. Works with colleagues across the University, as appropriate, to co-originate and co-sponsor programs.
  • Serve as a primary point person for student intern staff. Foster an inclusive environment supporting positive social and learning experiences for UChicago students. Coordinate and implement orientation sessions, lunches, and select events for students - such as career talks, museum visits, and other professional development opportunities. Communicate and collaborate regularly with Museum staff in other departments who oversee additional engagement programs for university students. Manage application processes for internships, fellowships, and other student opportunities through the Feitler Center. Communicate with the Museum's Business Office about hiring and payment of Smart Museum interns. Serve as primary point of contact for UChicago students interested in engaging with the Feitler Center; manage intern e-list and circulate announcements.
  • Manage the office of the Feitler Center, with a strong focus on prioritization and efficiency. Administrative and financial lead for the Feitler Center. Staff select meetings; execute follow-up tasks on the Center Director's behalf. Process receipts and generate expense reports in the University's GEMS system. Manage Feitler Center budgets in Excel. Track expenditures. Responsible for scheduling and maintaining departmental calendar of meetings and events, drafting agendas and meeting materials, and providing logistical management of meetings and select events. Serves as point of contact for faculty who wish to schedule self-guided class visits to the Museum's galleries. Cross-trained to support object-based class visits; occasionally monitors such visits. Oversees program tracking and evaluation and provides materials to other departments as needed for purposes such as annual reports and donor stewardship.
  • Working closely with the Center Director, draft and circulate the Feitler Center's communications to UChicago students, faculty, and University partners, including email correspondence, letters, internship and fellowship position descriptions, often in coordination with the Drafts website text and e-blast descriptions of programs and events in close collaboration with the Museum's Communications staff. Monitor the Center's shared email inbox. Drafts PowerPoint presentations for the Feitler Center's Board and committee meetings.
  • Responsible for training office staff on office procedures and compliance protocols. Coordinates special projects.
  • Researches and analyzes data to create reports, and may create other reports for grants and contracts.
  • Performs other related work as needed.

Minimum Qualifications

Minimum requirements include a college or university degree in related field.
Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.


Preferred Qualifications

  • Experience in higher education, museum, non-profit arts sector, marketing, public relations, arts administration, or similar professional work experience.
  • Experience working with university students or faculty.
  • Previous experience in a university or similarly complex institution.
  • A background related to the arts or higher education.
  • Experience using a database.

Preferred Competencies
  • Excellent organizational, administrative, and project management skills. Proven ability to take initiative, prioritize, set goals, and meet deadlines.
  • Demonstrated experience with event coordination, including online, hybrid and in-person programs.
  • Demonstrated fluency in Microsoft Office products.
  • Outstanding interpersonal and communications skills, characterized by the ability to listen, to speak, and to write well, with a strong commitment to customer service.
  • Ability to manage confidential information with discretion and tact.
  • Flexibility and adaptability to new programs in an emerging and changing environment.

Working Conditions
  • Standard Office Environment.
  • Willingness and ability to travel to campus and/or non-campus locations for museum business.
  • Occasional weekend and evening events.

Application Documents
  • Cover Letter (required)
  • Resume (required).

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Administration & Management

Role Impact

Individual Contributor

FLSA Status


Pay Frequency


Scheduled Weekly Hours


Benefits Eligible


COVID-19 Vaccination or Approved Medical or Religious Exemption Required


Drug Test Required


Health Screen Required


Motor Vehicle Record Inquiry Required


Posting Statement

Effective October 15, 2021, the University of Chicago requires COVID vaccination for all students, faculty, and staff members. Individuals may claim exemption from the vaccine requirement for medical or religious reasons.

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

This job has expired.

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